Accounts Payable Analyst
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Job Description
Accounts Payable Analyst managing vendor payments, reconciliations, and close support for START’s oncology clinical research network. Supporting multi-currency AP operations across U.S. and EU entities.
Responsibilities:
- Support vendor onboarding by collecting and validating tax forms, banking information, contact details, and required documentation
- Review vendor records and maintain vendor master data, including payment terms, addresses, tax information, and inactive status
- Prepare domestic and international vendor payments through ACH, check, wire transfer, virtual card, or other approved methods
- Support weekly pay cycles and urgent payment requests
- Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks
- Serve as the point of contact for vendors and internal stakeholders regarding invoice status, payment timing, and account balances
- Escalate complex matters to the AP Manager as appropriate
- Support AP month-end and year-end close activities, including accrual support and follow-up on outstanding invoices and credits
- Reconcile vendor statements and investigate outstanding or missing invoices
- Review AP aging reports and resolve old or unusual balances
- Prepare reports on outstanding invoices, upcoming payments, unapplied vendor credits, and payment exceptions
- Support Finance with research into vendor costs by entity, cost center, and expense category
- Assist with audit requests and provide supporting documentation
- Maintain and follow documented AP procedures and identify opportunities to improve accuracy, efficiency, and controls
- Support AP projects, training, automation initiatives, and AI-enabled tools
Requirements:
- Bachelor's degree in accounting, finance, or a related field preferred; an associate degree with equivalent relevant experience will be considered
- 3+ years of accounts payable experience, including invoice processing, discrepancy resolution, payment preparation, and vendor communication
- Experience in a multi-entity environment
- Exposure to international AP, multi-currency transactions, and VAT strongly preferred
- Experience with NetSuite or a comparable ERP required
- Proficiency in Microsoft Excel, including working with large volumes of transactional data and supporting reconciliations and reporting
- Strong attention to detail and commitment to accuracy, timeliness, and confidentiality
- Strong organizational and time management skills; ability to work independently, manage competing priorities, and meet deadlines
- Exceptional written and verbal communication skills and a professional, service-oriented approach
- Ability to build and maintain positive relationships with vendors and internal stakeholders
- Monday-Friday, 8:00 a.m.-5:00 p.m. work schedule
Benefits:
- 401(k) retirement savings plan with employer match
- Eligibility for an annual performance bonus, based on role and company results
- Generous paid time off and paid holidays
- Comprehensive medical, dental, and vision coverage and optional insurance options
- Company paid life and disability insurance
- Employee Assistance Program (EAP) providing confidential, no-cost support for you and your family from day one
- Flexible FSA and HSA plans
- Supportive environment valuing balance, wellbeing, and flexibility
- Collaborative workplace with continuous learning and professional growth opportunities
- Inclusive and innovative culture
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