Senior Accounts Payable Specialist
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Job Description
Senior Accounts Payable Specialist managing end-to-end accounts payable operations at Fuze Health. Focused on compliance, vendor oversight, and financial accuracy in a fast-paced environment.
Responsibilities:
- Review and audit all employee spend within Ramp to ensure compliance with established company travel and expense policies
- Monitor transactions and actively reach out to employees to request missing receipts, memos, or required documentation
- Serve as the internal point of contact for expense policies, clearly communicating guidelines and helping employees understand "what fits" within company compliance
- Issue, manage, and monitor virtual and physical corporate cards to employees and vendors via Ramp
- Review, code, and route invoices for proper approval, ensuring seamless integration between Coupa and Sage Intacct / NetSuite
- Manage and oversee all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements
- Handle new vendor onboarding, maintain precise system setups, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries
- Reconcile the AP sub-ledger, corporate card statements, and bank accounts to ensure all bills and payments are accurately posted
- Assist with month-end activities, including preparing expense accruals and reconciling balance sheet accounts
- Investigate and resolve billing discrepancies by reconciling vendor accounts against monthly statements
- Review existing AP/T&E policies and implement changes to boost efficiency and internal controls
- Act as the internal champion for AP and T&E processes, providing clear training and support to team members across all levels of the company
Requirements:
- 3–5 years of progressive, high-volume accounts payable and expense management experience
- Bachelor’s degree in Finance, Accounting, or a related field (or equivalent hands-on experience)
- Must-Have: Hands-on experience with Coupa and Sage Intacct (experience with NetSuite is a strong plus)
- Highly Preferred: Prior experience administering Ramp (or a similar modern spend management platform like Brex/Navan)
- Strong understanding of AP processes, invoice workflows, vendor management, reconciliations, and month-end close procedures
- Proven ability to manage large transaction volumes while maintaining exceptional attention to detail and accuracy
- Experience working across multiple systems simultaneously in fast-paced, deadline-driven environments
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and cross-functional collaboration abilities
- Proficiency in Excel including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
Benefits:
- dental, vision, and multiple group medical plans to choose from
- a 401(k) retirement savings plan
- group life insurance
- accidental death and dismemberment (AD&D) insurance
- flexible spending account (FSA) and health savings account (HSA)
- commuter benefits
- employer-paid short-term (STD) and long-term disability (LTD) insurance
- additional supplemental insurance plans (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program)
- flexible vacation time
- accrued paid sick time
- 10 paid holidays (2 floating holidays for full time non-exempt employees)
- eight weeks of paid parental leave for eligible employees
- additional paid weeks for the birthing parent
- 4 weeks paid caregiver leave
- a Lifestyle Spending Account allowance each month
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