Accounts Payable Specialist
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Job Description
Accounts Payable Specialist managing vendor invoices and payments for a remote company specializing in virtual assistant services. Requires Vantaca software proficiency and 2+ years of AP experience.
Responsibilities:
- Accurately enter, review, and process a high volume of vendor invoices using Vantaca
- Maintain vendor records, ensure W-9s and insurance documents are up-to-date, and respond to vendor inquiries
- Prepare and process check runs, ACH, and online payments in accordance with due dates
- Reconcile vendor statements and resolve discrepancies in a timely and professional manner
- Ensure proper GL coding and approval routing of invoices based on company policies
- Follow AP policies and procedures, ensuring all documents are processed and filed in accordance with internal controls
- Coordinate with property managers, board members, and internal departments regarding invoice approvals and payment status
- Assist with generating AP-related reports and support month-end close activities
Requirements:
- 2+ years of experience in Accounts Payable or a similar role, preferably in property management or HOA accounting
- Hands-on experience with Vantaca is required
- Proficiency in Vantaca and accounting software
- Familiarity with Microsoft Excel, Outlook, and cloud-based document systems
- Understanding of basic accounting principles and AP workflows
- Must be currently residing in the Philippines or Latin America
- Must have a stable internet connection and remote-ready workstation
Benefits:
- Permanent work-from-home setup
- Ongoing training and professional development opportunities
- Collaborative and supportive work environment
- Competitive salary
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