Senior Payroll Administrator
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Job Description
Senior Payroll Administrator managing payroll operations at Ōura. Overseeing compliance, system optimization, and employee support while ensuring accurate payroll processes.
Responsibilities:
- Oversee multi-state, semi-monthly payroll processing for all employees.
- Manage day-to-day operations including onboarding, merit increases, department changes, terminations, and leaves of absence.
- Ensure accurate and timely processing of bonuses, commissions, garnishments, and additional payments.
- Validate and reconcile payroll runs and reports for final approval and submission.
- Ensure all payroll practices comply with local, state, and federal laws.
- Manage year-end tax reporting (e.g., W-2s) and stay current on labor regulations and statutory requirements.
- Maintain and update payroll software; troubleshoot and resolve system issues.
- Collaborate with HR and IT to manage system upgrades and cross-functional integrations.
- Prepare cost reports, variance analyses, and monthly journal entries for benefits and payroll.
- Create monthly reconciliations of benefit invoices, payroll accounts, and taxes.
- Assist with internal/external audits and maintain records in accordance with retention policies.
- Accurately maintain employee equity data within Carta.
- Process equity grants and exercises; prepare grant information for Board approval.
- Address employee payroll questions professionally and promptly.
- Identify operational inefficiencies and implement best practices to improve accuracy.
Requirements:
- 5+ years of multi-state payroll experience in growing companies. Global payroll experience is a significant plus.
- Extensive experience with major HRIS/Payroll systems (ADP, UKG, Workday). UKG Pro preference.
- Strong ability to align payroll data with accounting systems, including journal entries and month-end reporting.
- Ability to explain complex payroll/tax information to stakeholders clearly and maintain strict confidentiality.
- Proven track record of working effectively with HR, Finance, and external vendors.
Benefits:
- Competitive salary and equity packages
- Health, dental, vision insurance, and mental health resources
- An Oura Ring of your own plus employee discounts for friends & family
- 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
- Paid sick leave and parental leave
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