Payroll Tax Analyst
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Job Description
Payroll Tax Analyst managing payroll tax compliance and resolution for 3,500+ team members. Collaborating across departments to ensure accuracy in federal, state, and local tax reporting.
Responsibilities:
- Assist in the preparation, processing, calculation, auditing, and reconciliation of bi-weekly, multi-state payroll for 3,500+ teammates across multiple legal entities to ensure accurate and timely payroll processing
- Ensure payroll data is accurately reported to federal, state, and local taxing authorities while maintaining compliance with all applicable payroll tax regulations and reporting requirements
- Monitor, research, and process payroll tax notices, agency correspondence, and compliance inquiries received from federal, state, and local tax agencies
- Serve as the primary administrator of payroll tax account maintenance including establishing new tax jurisdictions, closing inactive tax accounts, managing tax registrations, and maintaining agency accounts
- Review daily incoming payroll mail, tax notices, garnishment orders, and agency correspondence to ensure timely processing, escalation, and resolution
- Coordinate with taxing authorities, third-party vendors, and internal departments to research issues, resolve tax discrepancies, and ensure timely payment of payroll tax liabilities
- Research, analyze, and resolve teammate payroll tax inquiries, including federal, state, and local withholding concerns, payroll tax adjustments, tax correction requests, and year-end form inquiries
- Process payroll tax corrections, amendments, and adjustments, including W-2C corrections, prior-quarter adjustments, tax recalculations, amended returns, and payroll tax account reconciliations
- Manage and respond to payroll-related Workday cases and service requests from teammates, managers, Human Resources, Legal, Finance, and external agencies within established service level expectations
- Review payroll error reports each pay period and research, resolve, and correct payroll discrepancies before the next payroll processing cycle begins
- Monitor recurring payroll issues and proactively identify root causes to reduce repeat payroll errors and improve payroll accuracy
- Administer all wage garnishments, levies, child support orders, and income withholding orders, ensuring compliance with federal and state regulations and timely processing upon receipt
- Execute quarter-end and year-end payroll tax activities, including reconciliations, balancing, tax filing validation, audit support, and completion of all payroll quarter-end and year-end checklist requirements
- Prepare, review, reconcile, and file federal, state, and local payroll tax returns and related payroll tax reporting
- Participate in payroll year-end activities, including reconciliation and issuance of W-2, W-2C, and other required tax documents
- Maintain payroll tax procedures, process documentation, internal controls, and audit support documentation
- Identify opportunities for process improvement, automation, and operational efficiencies within payroll tax and payroll operations
- Partner with Payroll leadership to reduce existing payroll tax backlogs and ensure sustainable, compliant day-to-day operations
- Compile payroll data and create payroll reports, audit schedules, and tax-related reporting as needed
- Process Powers of Attorney and maintain third-party administrator access with payroll tax vendors and agencies
- Provide backup support to Workday Administrator and the Payroll Manager as needed
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent combination of education and experience
- 10+ years of payroll experience with a minimum of 5 years focused on multi-state payroll tax administration and compliance
- Extensive knowledge of federal, state, and local payroll tax regulations and reporting requirements
- Experience processing payroll tax corrections, payroll amendments, W-2C corrections, and payroll tax reconciliations
- Experience managing payroll tax notices, agency correspondence, garnishments, and account registrations
- Strong knowledge of Workday Payroll and ADP SmartCompliance
- Advanced proficiency with Microsoft Excel including data analysis, reconciliation, and reporting
- Demonstrated ability to independently research and resolve complex payroll tax issues
Benefits:
- Free Marathon membership for in person and virtual care
- Employer paid life and disability insurance
- Choice in medical/dental plans
- Vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans
- Competitive compensation
- 401k match
- Access to financial coaching through our Employee Assistance Program
- Paid time off for vacation, sick leave, and more
- Holiday schedule
- Family-building and hormonal health benefits
- Paid parental leave
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