Senior Policy Officer
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Job Description
Senior Policy Officer supporting Pathways International’s global protection pathways and refugee sponsorship strategy. Advising executive leaders through policy analysis, strategic project management, stakeholder engagement, and board coordination.
Responsibilities:
- Support the CEO and Executive Chair in their daily work and high-profile public and private engagements
- Project manage multiple high-level strategic mandates in the executive office
- Support the CEO’s and Executive Chair’s time management and deliverables
- Prepare, execute, and follow up on key meetings of senior executives and the Board
- Coordinate strategic initiatives end-to-end, tracking timelines, dependencies, and deliverables
- Coordinate engagements with government, private-sector, NGO, and other key partners
- Support fundraising and development strategy engagements
- Manage high-level stakeholders with professionalism, discretion, and sound judgment
- Coordinate organizational communication on social media channels
- Prepare policy and briefing documents for the CEO and Executive Chair
- Draft and edit confidential background documents, correspondence, and emails
- Develop meeting strategies, prepare agendas, schedule and organize meetings, and record and distribute minutes
- Communicate with meeting and event participants professionally and promptly
- Support organizational development, including integrating AI into Pathways International’s work and streamlining project management processes
Requirements:
- Bachelor’s degree (or equivalent) in a relevant field such as public policy, public affairs, political science, or international development, or equivalent professional experience in diplomatic, private sector, political, or chief of staff roles
- At least eight years of relevant work experience in a fast-paced work environment
- Preference for direct work with executive offices or similar functions
- Proven understanding of one or more relevant fields, including forced displacement, refugee protection, global migration, geopolitics, and diplomacy
- Strong organizational skills and experience project managing executive office projects, meetings, event deliverables, and deadlines
- Strong policy capability, including researching, analyzing, and drafting high-quality briefings and materials for senior stakeholders
- Excellent written and verbal communication skills in English
- Proficiency in other languages, particularly Spanish and Italian, is an asset
- Editorial or copyediting experience is an asset
- Excellent interpersonal skills and experience collaborating across backgrounds, countries, cultures, and languages
- Ability to work on a varied and constantly evolving portfolio with professionalism, discretion, tact, and responsibility
- Strong understanding of confidentiality and need-to-know principles; direct experience handling similar sensitive functions is ideal
- Strong comfort level using AI tools for correspondence and project management
- Comfortable preparing well-presented PowerPoint and Word documents and using Excel, Zoom, MS Teams, and SharePoint
- Legal right to work in the country of residence
- Availability for flexible working hours, including meetings in CET and ET
- Application materials must be submitted in English: cover letter, CV, and an unedited writing sample of no more than five pages
Benefits:
- Full-time remote work within the Eastern Time (ET) to Central European Time (CET) range
- One-year term contract, renewable
- Equal opportunity employer
- Accommodation upon request during the recruitment, selection, and assessment process
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