Senior Sales Coordinator, AI Factory
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Job Description
Sales Coordinator supporting complex AI infrastructure deals at Armada, the edge AI infrastructure hyperscaler. Managing sales operations, Salesforce data, NDAs, travel, events, and customer coordination.
Responsibilities:
- Track follow-ups owed by AI Factory Account Executives and ensure every one closes
- Capture action items from deal meetings and chase them to completion
- Run the NDA process end to end, including requesting, routing for signature, tracking status, and confirming completion before engineering engagement
- Track documents and deliverables owed by counterparties and manage data room access
- Assemble and send collateral packages and track recipients
- Maintain stakeholder trackers on multi-threaded deals
- Schedule customer meetings, site visits, and internal deal reviews across time zones
- Prepare meeting briefs and pre-read packets
- Book and coordinate team travel
- Coordinate logistics for customer site visits, facility tours, and customer, investor, and executive events
- Process travel, event, and vendor expenses and invoices
- Log meetings, calls, activities, and contacts in Salesforce and maintain deal checklist fields
- Improve forecast accuracy by ensuring active deals have correct timing, validated exit criteria, and forecast categories
- Review Salesforce updates and call logs, approving, correcting, or rejecting them
- Keep offtake and financing partner contact records current
Requirements:
- 2-4 years of experience in sales coordination, transaction coordination, executive support, or project coordination, ideally at a B2B technology, infrastructure, or financial services company
- Highly organized, with a track record of managing many parallel threads and following through without reminders
- Clear, professional written communication with senior executives, customers, and investors
- Discretion with confidential deal and investor information
- Hands-on Salesforce experience
- Comfort using AI tools to automate routine work and reviewing their output for accuracy
- Flexible working hours to support a team spread across U.S., European, and Asia-Pacific time zones
- Familiarity with Gong, Ironclad or DocuSign, virtual data rooms, and Chili Piper is a plus
Benefits:
- Equity
- Medical, dental, and vision (subsidized cost)
- Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA)
- Retirement plan options, including 401(k) and Roth 401(k)
- Unlimited paid time off (PTO)
- 14 paid company holidays per year
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