Accounting Admin
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Job Description
Accounting Administrator supporting financial records and transactions for the accounting team in a construction consulting firm. Focused on accuracy, compliance, and timely reporting.
Responsibilities:
- Process accounts payable, including invoice review, coding, and entry for vendors and subcontractors
- Support accounts receivable, including invoicing, payment tracking, and maintaining customer records
- Assist with daily transaction processing to ensure accurate and timely financial data
- Support general ledger maintenance through account reconciliations and preparation of supporting schedules
- Perform bank and credit card reconciliations, identifying and resolving discrepancies
- Assist with journal entries and accruals as part of the monthly close process
- Assist with job cost tracking, ensuring expenses are properly recorded and allocated to projects
- Support Work in Progress (WIP) and construction reporting by preparing schedules and validating data
- Maintain organized, audit-ready documentation for all accounting activities
- Support monthly close activities under the direction of the Accounting Manager and Staff Accountant
- Ensure compliance with company policies, internal controls, and confidentiality standards
- Assist with internal reporting requests and ad hoc accounting projects
Requirements:
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 2–4 years of accounting or bookkeeping experience, preferably in construction or project-based environments
- Experience supporting accounts payable, accounts receivable, and reconciliations
- Working knowledge of GAAP fundamentals
- Proficiency in accounting systems (Sage 100 preferred or similar ERP systems) and QB Online
- Strong Microsoft Excel skills
- High attention to detail with strong organizational and time management abilities
- Ability to work both independently and collaboratively within a team environment
Benefits:
- Flexible, remote contract structure
- Opportunity to support growing construction and professional service brands
- Direct collaboration with experienced business leaders
- Ability to expand responsibilities over time based on performance
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