Accounts & Administration Officer – Simpro, Xero
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Job Description
Accounts & Administration Officer managing accounts payable, payroll processing, and invoicing support for air conditioning and contracting business. Detail-oriented role requiring experience with Simpro and Xero.
Responsibilities:
- Process approximately 70 supplier invoices per month across ~50 suppliers and ~20 subcontractors.
- Upload invoices into Simpro with correct job allocation and coding, attach supporting documentation, and review for accuracy and completeness prior to processing.
- Export approved supplier invoices from Simpro to Xero (or equivalent accounting system) and assist with preparing payment batches in line with internal approval processes.
- Maintain accurate and up-to-date supplier records.
- Support weekly payroll processing (approximately 1 hour per week), including reviewing and validating timesheets in Simpro and adjusting overtime, RDOs, and allowances as required.
- Assist with payroll processing and payroll-related reporting.
- Export approved customer invoices from Simpro to the accounting system and support invoicing workflows (no collections or customer communication).
- Assist in maintaining clean and accurate accounts receivable records.
- Maintain and update business templates, forms, project manuals, and standard documentation, ensuring consistent formatting, headers, layouts, and file naming conventions.
- Monitor the estimating inbox, route enquiries appropriately, set up tender folders, and organise estimating documentation.
- Maintain orderly digital filing systems and document control.
- Provide general business and administrative support to the wider operations team as required.
- Other role specific duties as they arise.
Requirements:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
- Minimum 5 years of professional experience in a similar role.
- Proven experience using Simpro strongly preferred; translatable experience with other Field Service Management platforms considered.
- Experience with Xero or a similar accounting software package.
- Demonstrated experience in Accounts Payable processing, ideally within a project-based, contracting, construction, or trades environment.
- Familiarity with job costing and project-based accounting workflows.
- Previous exposure to payroll processing advantageous.
- Strong attention to detail with a methodical approach to data entry, financial processing, and documentation.
- Ability to manage repetitive financial and administrative tasks accurately and consistently.
- Strong written English communication skills.
- Comfortable supporting accounts, administration, and operational/project teams.
Benefits:
- Work from home
- Mon - Fri: 7:00 AM – 4:00 PM PHT(*adjustments will be made for daylight saving time*)
- HMO with 1 free dependent and medical reimbursements
- Government-mandated benefits
- Work from home allowances
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
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