Accounts Payable & Accounts Receivable Specialist
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Job Description
Accounts Payable and Receivable Specialist managing Xero-based finance operations for an Australian security solutions provider. Handling reconciliations, invoicing, payments, and customer and supplier relationships remotely from the Philippines.
Responsibilities:
- Manage Accounts Receivable and Accounts Payable processes
- Perform daily bank reconciliations and accurately record transactions
- Monitor and manage a high-volume shared finance inbox
- Action or forward customer enquiries to the appropriate team
- Follow up outstanding customer payments and investigate payment discrepancies
- Prepare and distribute monthly customer statements
- Reconcile supplier invoices against purchase orders
- Investigate pricing, freight or quantity discrepancies
- Batch supplier payments for approval and processing
- Maintain professional relationships with customers and suppliers
- Use Xero and Simpro to reconcile transactions and support daily finance operations
- Assist with portal-based invoicing for government, strata and commercial clients
- Learn and use finance automation tools to improve efficiency
- Escalate unusual transactions, risks or discrepancies with sound judgement
- Contribute to continuous process improvements across the finance function
- Report to and support an Australian security solutions provider serving government organisations, body corporates, commercial businesses, property managers and residential customers
Requirements:
- At least 5 years of experience in both Accounts Receivable and Accounts Payable, including hands-on and strong experience supporting Australian practices
- Strong proficiency with Xero
- Experience performing bank reconciliations, invoice matching and payment processing
- Strong attention to detail with excellent accuracy
- Excellent written and verbal communication skills
- Strong customer service and relationship management skills
- Ability to manage a busy shared finance inbox and prioritise competing tasks
- Excellent organisational and time management skills
- Strong analytical and problem-solving abilities
- A proactive mindset with the confidence to investigate issues before escalating them
- Sound judgement and the ability to identify potential risks or discrepancies
- High level of integrity and professionalism when handling confidential financial information
- Comfortable working independently while collaborating with cross-functional teams
- Xero Advisor Certification or other relevant Xero certification (standout skill)
- Experience using Simpro or similar job management software (standout skill)
- Experience using Square or another point-of-sale/payment platform (standout skill)
- Must work from the Philippines
- Must be available 9:00 AM–6:00 PM Australian time
Benefits:
- Great opportunities for career growth
- Opportunity to work in an amazing environment
- 100% remote work
- No daily commute
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