Accounts Payable and Receivable Specialist
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Job Description
Accounts Payable and Receivable Specialist with HOA experience supporting U.S.-based associations financial operations. Managing vendor payments, homeowner billing, and financial record maintenance.
Responsibilities:
- Process vendor invoices accurately and ensure proper coding to correct GL accounts and associations
- Verify approvals and schedule timely payments (check runs, ACH, or online payments)
- Reconcile vendor statements and resolve discrepancies
- Maintain up-to-date vendor records including W-9s and insurance documentation
- Assist with month-end close tasks related to payables
- Manage homeowner assessment billing and special assessments
- Post payments and update homeowner ledgers accurately
- Monitor delinquent accounts and send reminders or notices as required
- Coordinate with community managers regarding collections and payment plans
- Prepare delinquency and AR aging reports for board review
- Perform bank reconciliations and assist with balance sheet reconciliations
- Maintain accurate financial documentation and audit trails
- Generate financial summaries and reports as requested
- Support annual audits and financial reviews
- Ensure compliance with HOA governing documents and financial policies
- Maintain organized digital records in shared systems
- Follow established workflows and internal controls
Requirements:
- Minimum 2 years of HOA accounting experience
- Strong understanding of HOA assessment billing, payables, and collections processes
- Experience using HOA/property management software such as Vantaca, AppFolio, CINC, Buildium, or similar
- Proficiency in QuickBooks or other accounting systems
- Strong attention to detail and reconciliation discipline
- Excellent written and verbal communication skills
- Ability to manage multiple associations and deadlines simultaneously
Benefits:
- Competitive salary based on experience
- Permanent remote setup
- Ongoing training and professional development opportunities
- Supportive and collaborative HOA-focused team environment
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