Accounts Payable / Receivable Specialist
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Job Description
Accounts Payable & Receivable Specialist ensuring accurate processing of receivables. Responsible for collection of outstanding balances and communication with regional offices across the country.
Responsibilities:
- Accurately post daily cash receipts from multiple sources and ensure correct application to customer accounts.
- Serve as liaison to regional accounting departments nationwide to address account inquiries, share documentation, and ensure consistency.
- Research unapplied payments, billing disputes, account irregularities, customer setup, and take corrective action.
- Assist with preparation, documentation, and support for internal and external audits.
- Monitor aging reports, contact customers via phone and email regarding open balances, negotiate arrangements, and document collection activities.
- Collaborate with regional offices through regular meetings to coordinate collection strategies.
- Escalate severely delinquent accounts to management or third-party collections as needed.
- Assist with month-end closing responsibilities and comply with deadlines.
- Assist with the onboarding of new acquisitions by supporting the integration of accounts receivable processes, systems, and documentation.
- Follow financial policies and internal controls while identifying opportunities for process efficiency.
- Assist with team training.
- Provide general administrative support, including regular pickup and delivery of mail, answering and directing incoming calls, maintaining office cleanliness, and assisting with various reception and front desk responsibilities.
- Perform regular and predictable work during scheduled and/or agreed-upon times.
Requirements:
- Strong proficiency with computer systems, including a minimum of two (2) years’ recent experience with Microsoft Office Suite (Word, Outlook, PowerPoint).
- Advanced Excel and data entry skills with excellent typing speed and accuracy required.
- Experience with D365 business applications is a plus.
- Minimum two (2) years’ recent successful office accounting experience (Accounts Receivable, Accounts Payable, collections, bookkeeping) preferred.
- High school diploma or equivalent required; Associate degree or higher in accounting, business, finance, or similar highly preferred.
- Experience with customer management, cash receipts, collections, and reconciliations.
- Knowledge of Generally Accepted Accounting Procedures (GAAP).
- Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.
- Excellent organizational and prioritization skills; detail-oriented, manages time efficiently, and able to multi-task successfully.
- Ability to maintain discretion and confidentiality of sensitive information, safeguarding vendor and customer information.
- Exceptional problem-solving skills.
- Demonstrated ability to work under deadlines and timeframes effectively while maintaining a courteous and approachable manner in all interactions.
Benefits:
- None specified
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