Administrative Assistant
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Job Description
Administrative Assistant supporting Executive Directors and managing complex scheduling and operations. Join Amgen to contribute to its mission of serving patients with serious illnesses.
Responsibilities:
- Managing calendars and scheduling meetings (Outlook) including across multiple time zones
- Managing multiple governance calendars and scheduling meetings.
- Working with Directors and Executive Directors to finalize agendas and invitees.
- Managing calendars for 3 Executive Directors and 3 Directors as needed.
- Tracking software licenses for the IPA organization and managing PO’s as needed.
- Help coordinate annual Face to Face organization meetings
- Coordinate functional processes such as invoicing & purchase orders
- Coordinate local and international travel arrangements & preparing expense reports
- Maintaining department email distribution lists
- Timely Registration for conferences, congresses, seminars, and internal meetings
- Provide backup support to additional department admins
Requirements:
- Associate’s degree and 2 years of relevant experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of relevant experience
- Helpful, can-do attitude with a solution-oriented approach
- Experienced and proficient with all current Amgen technologies and platforms
- Excellent written, verbal and presentation skills in communicating key business and critical information
- 5+ years of experience in an administrative support role supporting large teams at different levels
- Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
- Exceptional at managing multiple calendars including coordination across multiple time zones
- Ability to prioritize projects of greater urgency and importance
- Bachelor’s degree
Benefits:
- A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
- group medical, dental and vision coverage
- life and disability insurance
- flexible spending accounts
- A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
- Stock-based long-term incentives
- Award-winning time-off plans
- Flexible work models where possible.
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