Billing & Operations Specialist
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Billing & Operations Specialist assisting in managing Billing processes and supporting Operations Lead. Focused on SaaS Billing Operations and ERP systems while providing general administrative support.
Responsibilities:
- Responsible for managing recurring invoices, uploading them to customer portals, maintaining data, and providing general operational support
- Support the Operations Lead in handling a growing volume of billing, invoicing, and administrative tasks
- Create and send monthly invoices using Invoiced
- Maintain and update internal billing trackers after invoicing
- Assist with trade-compliance research
- Upload proof-of-delivery documents for project billing
- Create and maintain Jira tickets for billing tasks
- Support preparation of hardware billing
- Maintain customer master data in NetSuite
- Assist with data queries and quarterly reporting updates
- Handle employee inquiries related to timesheets
- Organize and maintain file servers
- Manage mobile phones and insurance claims
- Support facility-related matters
- Assist in processing and reviewing supplier invoices
- Communicate with suppliers regarding invoice status
Requirements:
- Completed commercial vocational training (e.g., office administrator, industrial clerk, or equivalent)
- 1–3 years of professional experience in billing, accounting, operations, or administration
- Strong attention to detail and confident handling of structured data and Excel
- Very good German skills (C1+) and good English skills (B2+)
- Reliable, organized, and process-oriented work style
- Comfortable with digital tools and quick to learn new systems
- Experience with NetSuite, Invoiced, or comparable ERP/billing systems
- Experience with Jira or ticket-based workflows
- Experience working in a SaaS, tech, or logistics environment
- Basic knowledge of Accounts Receivable (AR) or Accounts Payable (AP)
- Experience with customer portals (e.g., Tradeshift, DSV, or similar)
Similar Jobs
Claims Operations Director – Appeals
Claims Operations Director overseeing LOA, STD, ADA, and/or LTD Appeals service teams at Alight Solutions. Developing strategies and enhancing service delivery for workforce health and financial security.
Community Operations Associate
Community Operations Associate engaging with users and conducting surveys for growth insights. Building relationships and sharing actionable insights with internal teams.
Regional Operations Manager
Regional Operations Manager leading PSV Operations and technicians. Building relationships and ensuring compliance in the provision of services for Bridgestone customers.
Project Operations Manager
Project Operations Manager overseeing project operational coordination and finance department alignment in Cairo, Egypt. Requires project management experience and strong organizational skills.
Solar Operations & Maintenance Technician, Level 1
Solar O&M Technician inspecting, maintaining, and troubleshooting solar systems for Energy Support Services. Training provided with opportunities for travel across Virginia.
Senior Lead, PV Science and Operations
Senior Pharmacovigilance Lead overseeing global safety operations for Biogen’s product pipeline. Collaborating cross-functionally to ensure high-quality pharmacovigilance deliverables and strategic safety objectives.
Global Senior Director, Lab Strategies – Vivarium Operations
Global Senior Director providing strategic leadership in vivarium and laboratory operations for Johnson & Johnson. Overseeing in-house laboratory strategies and ensuring operational excellence across the department.
Sales Operations Contract Specialist
Sales Operations Contract Specialist managing the lifecycle of client contracts at Navanta. Collaborating with sales, operations, and accounting to ensure revenue integrity and operational efficiency.
Operations Manager
Operations Manager running day-to-day insurance operations for Pumpkin's pet health brands. Manage workflows, compliance processes, and team development in a regulated environment.
Director of Operations
Director of Operations ensuring exceptional healthcare delivery and operational excellence for Marathon Health. Leading a high-performing team across multiple states to achieve client and patient satisfaction.
Deal Strategy & Operations Manager
Deal Desk & Contracts Manager facilitating commercial operations for B2B SaaS company SafelyYou. Collaborating between Sales, Finance, and Legal to optimize deal structuring and contract management.
Operations and Health Policy Analyst
Operations and Health Policy Analyst providing analytical support for HHS projects at LMI. Focusing on healthcare policy and operational guidance without direct policy drafting.
Revenue Cycle Operations Manager
Revenue Cycle Operations Manager overseeing RCM operations and team development for behavioral health medical group. Driving operational excellence and compliance in telehealth billing processes.
Deal Desk Analyst – US Commercial Operations, Livestock
Deal Desk Analyst at Zoetis supporting customer-centric deal execution by modeling economics and ensuring compliance. Collaborating closely with various teams to ensure pricing adheres to guidelines.
Operations & Programs Specialist – Technology
Operations & Programs Specialist overseeing financial management and vendor relationships in a technology-focused real estate firm. Driving budgeting processes and managing operational efficiencies across global teams.
Mortgage Operations Specialist
Mortgage Operations Specialist performing loan opening duties and coordinating with the Senior VP of Lending. Ensuring smooth borrower experience and timely loan processing within a remote work environment.
Contract & Pricing Operations Director
Director of Contract & Pricing Operations at GE HealthCare leading strategies for commercial contracting and pricing for radiopharmaceutical portfolio. Collaborating with cross-functional teams for optimized operations.
Manager, Sales Strategy & Operations, Commerce Platform
Manager driving sales strategy and operations for DoorDash’s technology partner transition. Collaborating across functions to build a disciplined revenue engine in a fast-paced environment.
Member Incentives Strategy & Operations Manager
Member Incentives Strategy & Operations Manager at Clover Health improving member engagement and health outcomes through incentives. Collaborating with Clinical, Operations, and Finance teams to design and optimize programs.
Manager, Medical Transcription Operations
Manager of Transcription Operations responsible for overseeing transcription teams and quality assurance. Ensures compliance with healthcare regulations while fostering client relationships and resolving conflicts.