Bookkeeper – Day shift
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Job Description
Bookkeeper handling contract reconciliation sheets and invoice approvals for construction-related tasks. Ensuring invoice and PO compliance while maintaining financial accuracy across projects.
Responsibilities:
- Prepare and maintain Live Contract Reconciliation Sheets for each Purchase Order (PO).
- Create a full contract breakdown, ensuring all components such as retention amounts, approved variations, deductions, and back charges are accurately recorded.
- Communicate with the subcontractor or supplier to obtain contract breakdowns if they are lacking.
- Continuously update and monitor the reconciliation sheets to ensure accuracy and completeness.
- Verify that all invoices received have a corresponding Purchase Order.
- Reject invoices without POs by issuing a Payment Schedule, clearly stating the reason for deductions.
- Forward the invoice to the Site Manager and request confirmation of awareness of the works.
- Send invoices to the Site Manager for approval within 3 days.
- Update the Live Contract Reconciliation Sheet with approved amounts and comments.
- Draft and finalize Payment Schedules for rejected or reduced items.
Requirements:
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- 2–4 years of bookkeeping or accounting experience, preferably in construction, engineering, or a project-based industry.
- Working knowledge of accounting software (e.g., Xero, QuickBooks, or MYOB).
- Strong understanding of invoice processing, purchase order systems, and reconciliation procedures.
- Proficient in Microsoft Excel (pivot tables, formulas, and data reconciliation).
- Excellent attention to detail, organizational, and analytical skills.
- Strong communication and coordination abilities, especially in dealing with site managers, vendors, and internal teams.
- Proven ability to meet deadlines and manage multiple priorities in a fast-paced environment.
- Experience with construction or subcontractor payment processes.
- Familiarity with SOPA (Security of Payment Act) compliance.
- Experience preparing financial reports or assisting with month-end closing.
- Exposure to contract administration or commercial accounting functions.
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