Real Estate Operations, Bookkeeping Virtual Assistant – Bilingual
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Job Description
Bilingual Virtual Assistant providing administrative support in real estate operations and bookkeeping for clients worldwide. Focused on improving business efficiency and operations via task-specific services.
Responsibilities:
- Monitor rental payments and track tenant payment status.
- Track and categorize property-related expenses.
- Maintain property inventories with descriptions and allocation to specific units.
- Assist with rental listing postings on Zillow, social media, Airbnb, and other platforms.
- Communicate with vendors, including Spanish-speaking vendors using translation tools.
- Assist in setting up and maintaining bookkeeping systems using QuickBooks Online, Xero, or similar tools.
- Track vendor purchases and property expenses.
- Reconcile accounts monthly and prepare financial summary reports.
- Create master Google Drive folders for each property and mirror them on local devices.
- Organize, upload, and properly categorize all property and business documents.
- Research free or cost-effective alternatives to current tools.
- Implement approved tools and assist with data migration.
- Manage and coordinate medical appointments, therapy schedules, and reminders.
- Support personal and family administrative tasks as needed.
- Participate in Google Meet work sessions and scheduled check-ins.
Requirements:
- Experience in real estate operations or property management support is preferred.
- Strong bookkeeping background using Xero or QuickBooks.
- Highly organized with strong attention to detail.
- Skilled in digital file management and system setup.
- Strong research and analytical skills for tool comparison and workflow improvement.
- Ability to communicate professionally with tenants, vendors, and service providers.
- Comfortable with ongoing process optimization and documentation.
- Ability to manage confidential information discreetly.
- The VA must have a working camera.
- The VA must keep its camera on for the entire shift during Google Meet sessions.
Benefits:
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
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