Bookkeeper, Payroll Specialist
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Job Description
Bookkeeper and payroll specialist running Zoho bookkeeping, payroll, invoicing, and receivables. Supporting a Canada-based telecom provider serving small and medium-sized businesses.
Responsibilities:
- Perform daily and weekly bank and credit card reconciliations
- Post journal entries and maintain accurate general ledger records
- Monitor accounts receivable aging and support month-end close
- Run payroll cycles, initiate bank payments, email pay stubs, remit payroll deductions, prepare/file WSIB online, and issue T4s
- Retrieve and process two invoices per customer for 200 customers, attach them in Zoho Books, verify details, and send invoices
- Complete the monthly billing run accurately within one billing day
- Follow up with clients regarding outstanding balances and maintain AR notes
- Reconcile payments and keep customer accounts current
- Manage recurring checklists and timelines with minimal supervision
- Prepare weekly summaries on invoicing, AR, and reconciliations
- Identify minor process improvements to increase speed and accuracy
- Work directly with the CEO and report to the client via Magic
Requirements:
- 1+ year of hands-on bookkeeping and payroll experience
- Proven proficiency with Zoho Books and Zoho Payroll
- Experience with high-volume manual invoicing and accounts receivable follow-ups
- Excellent written English for professional, client-facing emails
- Experience with bank and credit card reconciliations, journal entries, AR management, invoice validation, and basic Excel/Google Sheets
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40 Mbps
- Headset with extended noise-cancelling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated workspace at home
- Ability to work Monday–Friday, 9:00 a.m.–5:00 p.m. Eastern Time, tentatively
- Ability to work independently, reliably, and with discretion regarding sensitive payroll data
Benefits:
- Remote work
- 40 hours per week, Monday–Friday schedule
- Work-from-home setup requirements specified by the employer
- No benefits package included
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