Bookkeeper, Payroll Specialist
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Job Description
Bookkeeper and payroll specialist managing Zoho bookkeeping, payroll, invoicing, and receivables. Supporting financial operations for a Canada-based telecom services provider serving small and medium-sized businesses.
Responsibilities:
- Perform daily and weekly bank and credit card reconciliations
- Post journal entries and maintain accurate general ledger records
- Monitor accounts receivable aging and support month-end close
- Run payroll cycles, initiate bank payments, email pay stubs, remit payroll deductions, prepare/file WSIB online, and issue T4s
- Retrieve and process two invoices per customer, attach them in Zoho Books, verify line items and amounts, and send invoices
- Complete 400 invoices for 200 customers within a single monthly billing day
- Send follow-up emails regarding outstanding balances
- Maintain AR notes, escalate issues to the CEO, reconcile payments, and keep customer accounts current
- Manage recurring weekly/monthly checklists and timelines with minimal supervision
- Prepare weekly summaries on invoicing, AR, and reconciliations
- Identify minor process improvements to increase speed and accuracy
Requirements:
- 1+ year of hands-on bookkeeping and payroll experience
- Proven proficiency with Zoho Books and Zoho Payroll
- Experience handling high-volume manual invoicing and accounts receivable follow-ups
- Excellent written English for professional, client-facing emails
- Knowledge of bank and credit card reconciliations, journal entries, AR management, invoice validation, and basic Excel/Google Sheets
- Exceptional attention to detail and accuracy with repetitive tasks
- Clear and confident written communication
- Reliability, ownership, discretion with sensitive payroll data, and comfort working directly with a CEO
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40MBPS
- Headset with extended noise-cancelling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated workspace at home
- Ability to work 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Eastern Time (tentative)
Benefits:
- Remote work
- Flexible work arrangement aligned to Eastern Time
- No benefits package included
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