Civil Process Coordinator
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Civil Process Coordinator coordinating service of process, notarizations, filings, and legal documents for Lexitas, a national legal and corporate support services provider.
Responsibilities:
- Communicate daily with attorneys, paralegals, clients, process servers, and notaries regarding service and document execution requests
- Use Microsoft Outlook to maintain client communications and professional relationships
- Enter and maintain accurate case and defendant information in internal case management systems
- Research and locate certified process servers using NAPPS and other industry databases
- Coordinate with process servers to facilitate and complete service of process
- Transmit legal documents to process servers and follow up on service status and completion
- Receive, sort, and process proofs of service and related legal correspondence
- Scan, index, and upload legal documents into company systems
- Electronically file proofs of service through client portals, including TXCourts.gov when required
- Prepare invoices and distribute legal documents through approved delivery methods such as FedEx
- Process payment requests and issue checks as directed
- Coordinate client requests requiring signatures, dates, and notarizations
- Locate qualified notaries using 123Notary and related databases
- Provide instructions, supporting documents, and shipping materials to notaries
- Review completed notarized documents for proper signatures, dates, and notarial requirements
- Bill clients and return original legal documents promptly upon completion
- Maintain confidentiality of legal and medical records and ensure HIPAA and regulatory compliance
- Support managers, expeditors, billing teams, and other departments with data integrity and operational efficiency
- Perform additional duties as assigned
Requirements:
- High school diploma or equivalent required
- Minimum two years of administrative, coordination, data entry, or related office experience required
- Previous experience in a legal, court services, records management, or professional services environment preferred
- Knowledge of legal terminology preferred
- Active Notary Public commission preferred but not required
- Positive, professional, and customer-focused attitude
- Strong attention to detail and commitment to accuracy and quality
- Ability to manage multiple priorities in a fast-paced environment
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to work independently and collaboratively within a team
- Ability to work under deadlines and manage competing priorities
- Proficiency with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Windows, and internet-based applications
- Experience using scanners, copiers, and fax machines
- Minimum typing speed of 38 words per minute
- Strong problem-solving skills
- Ability to accurately enter information across multiple systems while handling customer communications
- Flexibility to work occasional overtime as business needs require
- Consistent attendance, reliability, and punctuality
- Ability to effectively present information and respond to questions from customers whose first language is English
- Demonstrated ability to manage confidential information and comply with privacy regulations
- Proven ability to collaborate across departments
- No travel expected
Benefits:
- Medical coverage
- Dental coverage
- Vision coverage
- 401(k) with company match
- Paid time off
- Paid holidays
- Company-paid maternity leave
- Company-paid baby bonding leave
- Company-paid military leave
- Fully equipped home office setup
- Company-issued laptop
Similar Jobs
Partnership Development Coordinator
Partnership Development Coordinator building corporate, sponsorship, and philanthropic partnerships for Food Banks Canada. Researching prospects, creating pitches, and managing CRM-supported fundraising pipelines.
Software Support Intern
Estagiário de suporte aos softwares de vendas da ION Sistemas, especialista em soluções para atacadistas e distribuidores. Atendimento inicial, triagem de chamados e apoio na resolução de problemas.
Business Solutions Portfolio Leader
Business Solutions Portfolio Leader advancing digital and business solutions for utility clients at environmental engineering firm Brown and Caldwell. Leading assessments, go-to-market strategy, governance, and implementation planning.
Channel Ticketing Specialist
Channel Ticketing Specialist maintaining Archtics/Ticketmaster event programming, ticket inventory, pricing, and web promotions. Supporting MGM Resorts property box offices and show partners.
In-Home Health NP/PA – Part Time
Part-time NP or PA conducting personalized in-home health evaluations for Signify Health, part of CVS Health. Reviewing medical histories, performing physical evaluations, and closing care gaps.
Lead Technology Leadership
Technology leader delivering Humana software or hardware products from design through production. Driving validation, quality, technical support, and executive strategy across healthcare teams.
Dispatch Coordinator
Dispatch Coordinator assigning and tracking legal-document service jobs for ABC Legal Services. Coordinating process servers, resolving dispatch barriers, and monitoring coverage across Kansas.
Dispatch Coordinator
Dispatch Coordinator coordinating process-server assignments for ABC Legal Services, a national legal-document service company. Monitoring unclaimed jobs, contacting servers, resolving dispatch issues, and escalating coverage gaps.
Hydrographic Processing Specialist
Hydrographic Data Processing Specialist processing multibeam and side-scan sonar data for Woolpert’s global marine geospatial projects. Producing bathymetric, GIS, and survey deliverables with rigorous QA/QC.
Music Production Expert
Music production expert evaluating AI-generated music for Mercor and a leading AI lab. Rating musical quality, labeling characteristics, and reviewing Russian lyrics and vocals.
Power Apps Specialist – Part-time
Part-time Power Apps Specialist maintaining ITnova’s airline data portal for ITnova’s PANYNJ aviation engagement. Building workflows, integrations, and enhancements with Microsoft Power Platform.
Validation Business Specialist
Validation Business Specialist aplicando experiência em CSV para vender validação, qualificação e soluções digitais da FIVE Validation. Prospecção, demonstrações, propostas e gestão do funil comercial.
DBA, DB2 LUW
DBA DB2 LUW administrando y optimizando bases de datos IBM en entornos Linux/Unix para proyectos tecnológicos de PSS. Gestionando alta disponibilidad, recuperación y automatización.
Crisis Intervention Specialist
Remote Crisis Intervention Specialist answering crisis contacts for Lines for Life, a nonprofit preventing suicide and substance abuse. Documenting contacts, triaging emergencies, and supporting callers across 30+ helplines.
Care Management Specialist II
Care Management Specialist coordinating assessments, care plans, and resources for members with behavioral-health and developmental needs. Supporting Trillium Health Resources’ managed-care mission across North Carolina.
Booking Services Coordinator
Remote Booking Services Coordinator researching options and coordinating customer reservations. Managing booking details, confirmations, updates, and provider communication.
Client Relations Specialist
Client Relations Specialist responding to inquiries and coordinating service requests remotely. Building positive relationships and supporting consistent client satisfaction.
Booking Services Coordinator
Remote Booking Services Coordinator researching options, coordinating reservations, and verifying booking details. Supporting customers and providers throughout the booking process.
Creative Campaign Coordinator
Marketing Creative & Campaign Coordinator creating digital, print and in-store campaigns for Nick Scali and Plush furniture brands. Coordinating creative production across Australia, New Zealand and the UK.
Corporate Travel Agent
Agente de viagens corporativas em home office para consultoria de RH brasileira. Gerenciando reservas, emissões e suporte B2B para viagens e eventos empresariais.