Construction Administrative & Project Support Virtual Assistant
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Job Description
Construction Virtual Assistant providing remote administrative and project support for clients in developed markets. Focused on compliance documentation, project management, and customer communications.
Responsibilities:
- Provide administrative support and project coordination.
- Manage compliance documentation and project-related paperwork.
- Handle customer communications and invoice processing.
- Conduct lead follow-up activities.
- Assist with social media content updates and project progress postings.
- Maintain organized digital records and project files.
- Monitor and respond to client emails and inquiries.
- Support project managers with documentation and file management.
- Collect and upload invoices into company systems.
- Maintain project and client information within CRM systems.
Requirements:
- Previous administrative support experience required.
- Strong organizational and documentation skills.
- Excellent written and verbal English communication skills.
- Ability to manage multiple tasks and priorities.
- Detail-oriented with strong follow-through.
- Comfortable handling client communications via email and phone.
- Ability to learn new systems and processes quickly.
- Proficiency with Microsoft Office and Google Workspace.
- Strong data entry and file management skills.
- Previous experience working in the construction industry preferred.
- Experience with compliance tracking, COIs, and contractor documentation preferred.
- Experience with change orders, invoicing, and project administration preferred.
- Familiarity with JobTread or similar construction management software preferred.
- Experience supporting general contractors, builders, or construction firms preferred.
- Basic social media management experience preferred.
- Experience working with remote teams preferred.
Benefits:
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
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