Events Coordinator – Contractor
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Job Description
Events Coordinator managing logistics and operations for HeyMarvin's events programs. A detail-oriented role focusing on execution, planning, and cross-functional collaboration.
Responsibilities:
- Build and maintain webinar registration pages, event configurations, and speaker assets
- Organize webinar lead data and responses from webinar programs
- Maintain event and webinar project trackers, timelines, and a centralized event calendar
- Manage conference logistics documentation, executive dinner RSVPs, and attendee details
- Help source and coordinate venues, vendors, and event partners
- Support partner event outreach and coordination
- Build tracking links and UTMs for event promotions
- Update event landing pages with speaker details and copy changes
- Prepare post-event attendee lists for SDR follow-up
- Assist with event strategy and planning for key programs
- Support post-event debriefs and surface key insights
- Keep the marketing programs deck and planning documentation up to date
Requirements:
- 3-5+ years of experience event coordination, marketing operations, or a similar project management role (ideally in a B2B or SaaS environment)
- Proficiency in CRM/Marketing Automation (e.g., Salesforce, HubSpot), UTM tracking, and CMS landing page updates.
- Strong ability to manage vendor relations, complex project timelines, and post-event lead data for sales follow-up.
- Detail-oriented mindset for maintaining centralized calendars, executive RSVPs, and internal marketing decks.
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