Events Coordinator
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Job Description
TENx10 Events Coordinator coordinating logistics and operations for events and internal gatherings. Collaborating across teams to ensure successful planning and execution of events while providing exceptional hospitality.
Responsibilities:
- Ensure every event reflects TENx10's commitment to excellence, hospitality, and thoughtful execution.
- Create environments, alongside the Events Director & Partner Team, where partners, guests, and collaborators feel welcomed, prepared, and valued through thoughtful communication and exceptional hospitality.
- Anticipate needs, identify potential challenges, and proactively solve problems before they impact the team or participant experience.
- Coordinate the operational execution of TENx10’s hosted, collaborative, and sponsored events, including logistics, venues, travel, registration, technical support, catering, shipping, inventory, and fulfillment.
- Manage communications with speakers, partners, attendees, vendors, and contractors, including registration, mailing lists, participant records, and event correspondence.
- Coordinate honorariums, reimbursements, contracts, invoices, vendor payments, and other event-related financial processes.
- Maintain event project plans, timelines, task lists, and project management systems (Monday.com) to ensure timely execution.
- Evaluate event outcomes and identify opportunities to strengthen future events.
- Coordinate the operational execution of TENx10’s sponsored event portfolio, including conference logistics, booth participation, sponsorship fulfillment, promotional materials, and contractor coordination.
- Maintain sponsorship timelines, documentation, fulfillment, and outcome tracking.
- Support the planning and logistics for staff retreats, internal meetings, and other organizational gatherings.
- Maintain accurate databases, participant records, online filing systems, and organizational documentation.
- Track partner participation and engagement to support relationship management and reporting.
- Prepare reports, correspondence, mailing lists, and administrative materials that support the Events team.
- Maintain and improve event systems, workflows, and standard operating procedures (SOPs).
- Partner with the Events Director and collaborate across TENx10 teams to deliver successful events and improve organizational effectiveness.
- Participate in team meetings, planning sessions, and collaborative projects.
- Take meeting notes, track action items, and ensure timely follow-up as assigned.
- Represent TENx10 at conferences, gatherings, and partner events as needed.
- Contribute to a culture of initiative, collaboration, and operational excellence.
Requirements:
- Bachelor’s degree or equivalent experience
- Three to five years of event planning, project coordination, or administrative experience.
- Ability to travel domestically 6-9 times a year for various events
- Youth or church ministry experience preferred
- Proven ability to provide superb customer service
- Strong verbal and written communication skills
- Proficiency with Google Workspace, Microsoft Office, Monday.com (or similar project management software), and virtual collaboration platforms.
- Experience with Planning Center Online and ProPresenter preferred.
- Works well under pressure and can manage pressing requests and situations with demonstrated ability to prioritize tasks and relationships.
- Works well in a multicultural environment with a high level of intercultural competency and focus on diversity, equity, and inclusion
- High attention to organization, deadlines, accuracy, and details
- Ability to work effectively both independently and as a member of a team
- Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments.
- Bilingual in English and Spanish is a plus.
Benefits:
- Must be willing to abide by Fuller Community Standards
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