Events Producer
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Job Description
Events & Media Producer managing advertising campaigns and event activations for Serve Robotics. Responsible for logistics, budgeting, and stakeholder communication.
Responsibilities:
- Drive full-cycle event and campaign execution once contracts are closed, ensuring all deliverables, timelines, and workstreams are aligned across internal and external stakeholders.
- Build, manage, and track event and campaign budgets; maintain cost discipline and flag risks early.
- Own logistical coordination, including robot shipment, scheduling, wrapping, creative collateral, merchandise, and onsite needs for each activation.
- Ensure event teams receive clear, complete SOWs and that expectations are communicated to clients and internal partners for seamless execution.
- Source, schedule, and coordinate staffing—including internal leads and external vendors—to meet event requirements.
- Manage travel arrangements for all event personnel and partners, optimizing for cost and efficiency.
- Work with Policy teams to secure required permits for each venue or jurisdiction.
- Partner with Legal to obtain COIs and ensure contracts, venue agreements, and compliance documents are in place.
- Deliver post-event and post-campaign reporting, including performance summaries, learnings, and financial reconciliation.
Requirements:
- Bachelor’s degree in Business, Marketing, Sales or other related field, or equivalent work experience
- 0-2 years of experience planning and managing corporate events
- Proven project management capability with the ability to set deadlines, manage milestones, and drive cross-functional accountability.
- Strong communication and leadership presence; able to influence without authority and negotiate with internal and external stakeholders.
- High attention to detail with strong organizational discipline; able to juggle multiple campaigns and pivot quickly when needed.
- Financial fluency, including budgeting, cost tracking, and vendor management.
- Customer-first mindset, with the ability to manage client expectations and deliver high-quality experiences.
- Technical proficiency with project management and event logistics tools.
- Preferred Experience, Qualifications, and Skills
- Experience with event management platforms (e.g., Whova, Monday.com).
- Creative problem-solving in designing both internal and client-facing event experiences.
- Strong understanding of attendee needs and event flow dynamics.
- Comfortable delegating, coordinating, and motivating event teams.
- Experienced in vendor negotiations and contract coordination.
- Awareness of current industry trends and best practices in experiential marketing and event production.
Benefits:
- Offers Equity
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