Meeting Event Manager II – Part Time
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Job Description
Meeting Event Manager at Maritz coordinating client events and programs from planning to execution. Building strong client relationships and ensuring high-quality event delivery.
Responsibilities:
- Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
- Owning the overall coordination of programs, including timelines, deliverables, and operational details to ensure seamless execution.
- Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals.
- Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
- Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
- Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
- Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
- Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
- Managing VIP logistics and special projects as needed.
- Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.
Requirements:
- A bachelor’s degree or equivalent practical experience
- At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles
- Strong working knowledge of end-to-end program and event management, including budget ownership and financial forecasting
- Proven ability to build, manage, and maintain strong client relationships based on trust and service excellence
- Clear, professional communication skills, both written and verbal
- The ability to manage multiple projects at once while staying organized, flexible, and detail-oriented
- Solid technical skills, including proficiency with Microsoft Office and the ability to quickly learn new systems and tools
Benefits:
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Paid parental leave
- 401k plan
- Tuition reimbursement
- Paid time off
- Year end holiday closure
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