Executive Assistant – Chief of Staff in Training
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Job Description
Executive Assistant to CEO managing critical meetings and logistics while supporting C-level operations. Involves strategic research, communication filtering, and project execution.
Responsibilities:
- Meeting Output & Execution (Core Mandate): Attend all key meetings. Immediately draft concise notes (Decisions, Action Items), assign tasks in the project management system, and personally execute the maximum number of resulting action items, or rigorously track them until completed by the owner.
- Strategic Research & Vetting: Conduct deep, nuanced research to identify and vet vendors, talent, partners, and personal services. Synthesize findings into clear, actionable recommendations for the CEO.
- Communication Filtering: Act as the CEO’s Email Sentinel to hit Inbox Zero twice daily. Handle correspondence, draft communications, and produce a single, prioritized Daily Digest for the CEO.
- Elite Travel & Logistics: Coordinate all travel arrangements, including flights, accommodations, and complex international itineraries. You are responsible for managing all moving pieces and ensuring seamless executive movement.
- Operational & Financial Oversight: Manage the full lifecycle of vendors, track financial deadlines, assist with light financial audits, and organize necessary receipts and documentation.
- Healthcare & Wellness Management: Handle personal wellness management, including scheduling fitness classes, coordinating healthcare appointments, and managing personal administrative tasks.
Requirements:
- Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role (supporting C-level executives strongly preferred).
- High Standards: Exceptional organizational and multitasking abilities, with a meticulous attention to detail.
- Tech Fluency: Expert user of Google Workspace, Slack, Zoom, and project management software (e.g., Monday, Asana, Trello).
- Composure: High level of professionalism, discretion, and confidentiality.
- Availability: Flexible with availability to support a global executive across time zones (occasional evenings/weekends may be required).
- Communication: Excellent written and verbal communication skills (English proficiency is required).
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