AI Founders Associate
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Job Description
AI-native operator at MindFriend, enhancing workflows and supporting the founder. Focused on AI automation, operations, and day-to-day problem solving in an online therapy marketplace.
Responsibilities:
- Use AI for deep research across legal, HR, technical, and operational topics
- Build and maintain AI workflows and lightweight internal agents
- Identify repetitive work and automate it wherever possible
- Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)
- Track spend and produce simple financial summaries
- Liaise with accountants as needed
- Research legal and compliance topics using AI and summarise findings clearly
- Organise contracts, policies, and key documentation
- Flag risks early and escalate to professionals when required
- Manage calendar, inbox, scheduling, travel, and follow-ups
- Prepare agendas, notes, and action tracking
- Act as a gatekeeper and protect founder time
- Run ad-hoc projects and day-to-day operations end to end
Requirements:
- Must have attended private school.
- Highly organised, reliable, and detail-oriented
- Experience supporting founders, executives, or small teams
- Strong with AI tools, automation, and modern SaaS platforms
- Comfortable building workflows and lightweight AI systems
- Capable with basic bookkeeping and financial admin
- Strong online research skills (legal/compliance a plus)
- Clear communicator who can summarise complex information
- Discreet, trustworthy, and comfortable with confidential information
- Proactive, independent, and comfortable working across varied tasks
- Useful Experience:
- Executive Assistant or Chief of Staff roles
- Startup or founder support experience
- AI automation, prompt engineering, or workflow design
- Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets
- Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace
- Operations, project management, or business administration
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