Executive Assistant, Human Resources
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Job Description
Executive Assistant providing administrative support to HR leaders. Managing calendars, travel, and confidential information in a remote environment.
Responsibilities:
- Provide executive-level administrative and operational support to multiple HR Vice Presidents and Executives
- Be responsible for managing complex calendars, coordinating meetings and travel, preparing communications and presentations, handling confidential information with discretion, and ensuring smooth day-to-day support across the HR leadership team
- Manage an extremely active and dynamic calendar of appointments
- Think creatively and resourcefully about alternatives, protect time, and manage calendars, including scheduling internal and external meetings across multiple time zones
- Arrange complex and detailed travel plans, coordinate domestic and international travel arrangements, including itineraries, agendas and accommodations, and expense reporting
- Compile documents for travel-related meetings
- Prepare, format, and distribute presentations, reports, agendas, meeting materials, and correspondence
- Support leadership meetings by organizing logistics, preparing materials, capturing action items, and following up on deliverables
- Serve as a point of contact for internal and external stakeholders on behalf of the HR Vice Presidents
- Handle sensitive and confidential information with a high degree of professionalism and discretion
- Assist with planning and coordination of HR events, team meetings, off-sites, and leadership sessions
- Partner closely with Executive Assistants across the organization to find efficient solutions for scheduling challenges
- Support in creating/editing various documents, including letters/memos, PowerPoint presentations, Excel files (including manipulation of data/creation of charts), etc.
- Prioritize conflicting needs, handle work expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
- Proactively manage business rhythm planning, ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly
- Monitor and prioritize incoming communications, escalating urgent matters as appropriate
- Support budget tracking, purchase orders, invoices, and other administrative processes as needed
- Maintain organized digital files, records, and documentation
- Identify opportunities to improve administrative processes and enhance team efficiency.
Requirements:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
- 5+ years of professional experience in an Executive Assistant, Senior Administrative, or similar support role
- Experience supporting multiple senior leaders for a publicly traded, global company, preferably in Human Resources or a corporate environment
- Proven ability to manage complex schedules and priorities with minimal supervision
- Expert Proficiency using Microsoft Office Suite applications, including Outlook, PowerPoint, Word, and Excel; and experience with travel systems and expense reimbursement procedures
- Experience with expense management, travel coordination, and meeting logistics
- Flexibility and adaptability in response to changing business needs
- Impeccable communicator and representative for Stanley Black & Decker, both in verbal and written communication
- Professional and positive demeanor and executive presence
- Demonstrated proactive approach to problem-solving with strong and independent decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Excellent analytical, time-management, and project management skills
- High degree of attention to detail while also being tenacious with execution are critical elements to success in role
- Superb interpersonal skills and working in a complex, matrixed organization
- High degree of confidentiality and professionalism
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Benefits:
- Medical, dental, life, vision, disability, 401(k)
- Employee Stock Purchase Plan
- Paid time off
- Tuition reimbursement
- Discounts on Stanley Black & Decker tools and other partner programs
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