Executive Assistant
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Job Description
Executive Assistant supporting multiple C-level executives at Fit Fusion. Involves high-level administrative tasks and project ownership in a dynamic environment.
Responsibilities:
- Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters)
- Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches)
- Create, write, and maintain high-quality internal documentation including:
- Operations & brand manuals
- Leadership presentations & briefings
- Process playbooks
- Training materials
- Internal brand guidelines & experience standards
- Help define, protect, and evolve FitFusion’s internal brand voice, employee experience standards, and “how we do things here” cultural DNA
- Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments
- Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives
- Bring strong judgment about what deserves executive attention vs. what can/should be handled independently
Requirements:
- 5–+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments)
- Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs)
- Demonstrated experience owning and successfully delivering cross-functional projects end-to-end
- Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly
- Extremely strong organizational instincts, discretion, and emotional intelligence
- High tolerance for ambiguity + ability to create structure where none currently exists
Benefits:
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
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