Executive Business Partner – CEO
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Job Description
Executive Business Partner providing high-touch support to the CEO. Optimizing calendar, managing priorities, and coordinating logistics in a fast-paced environment.
Responsibilities:
- Ruthlessly manage and optimize the CEO’s calendar end-to-end to optimize time, focus, and impact – including scheduling, prioritization, preparation, and real-time adjustments
- Serve as a gatekeeper for the CEO’s time, proactively managing priorities and making decisions where appropriate without requiring constant direction
- Coordinate complex domestic and international travel, itineraries, and expense reporting
- Coordinate logistics for key meetings, offsites, and events evolving the CEO, ensuring all details (e.g., travel, addresses, timing, materials) are fully verified and accurate, with zero reliance on assumptions
- Anticipate needs, risks, and dependencies across both professional and personal contexts to reduce friction and cognitive load
- Prepare briefing materials for upcoming meetings and events, ensuring the CEO has the right level of context and clarity on the role she’ll need to play
- Provide select personal support tailored to the CEO’s needs, handling sensitive matters with absolute confidentiality and discretion
- Independently solve operational and administrative challenges by leveraging available resources (past examples, systems, stakeholders) and bringing 1-2 proposed solutions with tradeoffs when escalation is required
- Minimize open-ended escalations by structuring questions with context, recommendations, and next steps – ensuring leadership is reacting to solutions, not diagnosing problems
- Autonomously handle strategic requests or projects that may be “thrown over the wall,” without the need for supervision or follow-up
- Communicate with senior leaders, external partners, and stakeholders with professionalism, polish, and assertiveness – driving structured communication across all interactions to ensure clear context, decisions, ownership, and follow-through (no open loops)
- Ensure timely (within 24 hours) and polished responses to external inquiries, serving as the first line of defense and representation of the CEO’s office
- Partner closely with the Chief of Staff to anticipate risks, manage priorities, support high-impact initiatives, and ensure seamless planning, coordination, and communication across the CEO office and EBP team
Requirements:
- 5+ years experience directly supporting a CEO in a high-performance environment
- Proven track record of operating independently and solving problems without excessive escalation – including researching, synthesizing information, and forming clear recommendations
- Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning
- Demonstrated experiencing leveraging modern tools, technology, systems, and AI to streamline workflows and reduce manual effort – with clear examples of building systems, templates, or automations that eliminate steps and reduce reliance on executive input
- Track record of bringing structure to ambiguous situations – organizing information, decisions, and next steps clearly
- Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously
- High attention to detail paired with the ability to operate with agility and grit under pressure in a fast-paced, dynamic environment
- Strong interpersonal skills and the ability to build trust quickly at all levels with internal and external stakeholders
- Proven track record of handling confidential and personal information with discretion.
Benefits:
- Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.
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