Executive & Operations Assistant, Part-Time
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Job Description
Remote Executive & Operations Assistant providing support to founders in startups and advisory work. Engaging in various administrative tasks and projects across different business activities.
Responsibilities:
- Manage calendars, scheduling, reminders, and meeting logistics
- Support inbox organization and help draft clear, professional communications
- Book travel, prepare itineraries, and coordinate practical logistics
- Maintain invoice logs, receipts, expense trackers, and payment-related documentation
- Conduct simple online research and prepare shortlists, comparisons, or summaries
- Assist with selected personal administration such as appointments, online orders, or coordinating household service providers
Requirements:
- Fluent English and French
- Written and spoken German is a strong plus
- Excellent organizational skills
- Very strong attention to detail
- High level of discretion, integrity, and reliability
- Polished written communication and professional judgment
- Comfort with Google Workspace, Notion, and Excel / Google Sheets
- Confidence working remotely with strong online etiquette and self-management
- A proactive mindset
- Comfort with administrative, invoice, and payment-related processes under approval rules
- Interest in using AI tools thoughtfully
Benefits:
- Flexible work arrangements
- High exposure to international business
- Real ownership for proactive and dependable employees
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