Finance and HR Coordinator
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Job Description
Finance and HR Coordinator at Imaginable Futures, responsible for managing finance, HR, and grant activities. Supporting organizational growth through collaboration and effective financial administration.
Responsibilities:
- Assist in the review of monthly/quarterly financial statements and supporting details prepared by our external accounting partner
- Work closely with our external accounting partners in recording transactions on Intacct and Salesforce
- Manage vendor invoice payment process, including reviewing vendor invoices or other supporting documentation for proper approval, coding, and accuracy
- Lead the review and processing of employee expense reports
- Assist with determining cash needs of the entities and capital calls
- Perform wire transfer confirmations and related administrative checks to support accurate and timely grant disbursements
- Perform and assist special projects and other duties as assigned (Dashboards, systems integration, reporting etc.)
- Perform data entry tasks related to employee records and HR metrics
- Manage onboarding and offboarding activities
- Assist in benefits administration, including processing new hires, terminations and employee changes
- Manage aspects of compliance such as updating labor law posters
- Manage periodic PTO audits and Brazil PTO calendar, manage the annual holiday calendar across all geographies
- Support due diligence in the grant-making process by conducting screenings, financial checks, and required compliance reviews
- Execute contract administration for grant by sending contracts to grantees, providing guidance, and tracking execution status
Requirements:
- A strong commitment to ‘JEDI’ - Justice, Equity, Diversity, Inclusion
- Strong knowledge of US GAAP, plus two years of relevant industry experience in nonprofit
- Prior Finance and/or HR administration experience strongly preferred
- The ability to professionally manage sensitive and confidential information
- Strong curiosity and desire to learn
- Strong analytical skills and financial acumen
- Impeccable attention to detail
- A strong customer service orientation
- Software skills including: A mastery of Microsoft Excel, Sage Intacct and Salesforce experience highly preferred, expense management & Accounts Payable experience (ie Ramp), is a plus
- Reliable high-speed internet access.
- Comfort with occasional travel for internal team meetings, training and other corporate events.
Benefits:
- Comprehensive medical, dental, and vision benefits
- Life and Disability Insurance
- Paid Parental leave
- Paid time off
- Dedicated professional development funds
- A competitive contribution towards your retirement plan
- A monthly health and wellness stipend
- A monthly cell phone allowance
- Home office initial setup stipend
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