Finance Operations Specialist
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Job Description
Finance Operations Specialist managing procure-to-pay processes in a fast-growing crowdfunding platform. Handling accounts payable, payroll, and vendor relationships in a dynamic startup environment.
Responsibilities:
- Support the processing, review, and tracking of high-volume creator payments via wire transfer and PayPal, ensuring accuracy and compliance.
- Monitor payment workflows and assist in maintaining timely payouts.
- Operate and continuously improve the accounts payable function, including timely and accurate processing of vendor invoices and payments.
- Maintain vendor and creator records, including payment details and unique payment terms, ensuring data integrity and audit readiness.
- Review invoices and payment details to identify discrepancies and escalate issues as needed.
- Collaborate with vendors and creators to help resolve invoicing and payment discrepancies.
- Manage daily activity across chequing and savings accounts to ensure sufficient balances and payment execution.
- Process payments via corporate credit cards and manage Float account balances, monitoring limits and usage to support uninterrupted operations.
- Support cash flow visibility through accurate tracking of outgoing payments and upcoming obligations.
- Execute semi-monthly payroll preparation and processing, ensuring accuracy, timeliness and compliance with internal controls and statutory requirements.
- Prepare Sales Tax returns, maintaining compliance and supporting audit requirements.
- Identify opportunities to streamline, standardize and document transactional finance processes to improve efficiency, reduce risk and support scalability.
- Support the development and maintenance of financial controls to ensure consistency, accuracy and compliance as transaction volumes grow.
- Serve as a primary point of contact for internal payment- and invoice-related inquiries, ensuring timely responses and strong internal service levels.
- Support month-end close activities as required, including timely completion of operational tasks, reconciliations and reporting inputs.
- Collaborate with the Finance team, leadership and wider business to support initiatives and special projects as required.
Requirements:
- 2+ years of accounts payable and/or payroll experience.
- Post-secondary education.
- An in-depth understanding, with previous experience in Payroll and Accounts Payable.
- Has a strong understanding of month-end preparation / basic accounting cycles.
- Proficiency in spreadsheet and financial software (i.e., ERP and Excel).
- Ability to prepare month-end and daily monitoring tasks and journal entries.
- Attention to detail with respect to data accuracy.
- Bring a positive, proactive attitude with the discipline to work independently from home and the initiative to self-correct and optimize how work gets done.
Benefits:
- Health and dental benefits from day 1.
- 4 weeks of paid vacation (including paid time off on your birthday).
- Additional 1 week of paid time off during the holidays.
- Virtual & In-Person Social Events.
- Annual Paid Volunteer Day Off.
- 1:1 RRSP Matching Program Up to 3%.
- $500 Pre-Tax Annual Health & Wellness Allowance.
- $400 Pre-Tax Home Office Setup Allowance.
- $65 Pre-Tax Monthly Phone Allowance.
- Maternity and Parental Leave Top-Up Program.
- Education Assistance Program.
- Employee Referral Program.
- Tenured Rewards Program.
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