High Level Executive Assistant
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Job Description
High Level Executive Assistant supporting two C-suite executives at an industrial engineering and mining solutions company. Managing priorities, accountability, operating cadence, and commercial pipeline visibility.
Responsibilities:
- Provide high-level support to two C-suite executives
- Manage complex calendars, coordinate travel, prepare key documentation, and triage inboxes
- Construct concise daily executive briefs covering priorities, urgent decisions, and commercial updates
- Run the weekly operational cadence and set and track “Big 5” priorities
- Capture, register, and follow up on strategic action items, customer commitments, and internal deliverables
- Support senior leadership, including Sales and Engineering managers, by maintaining visible commitments and establishing recovery plans for delayed deliverables
- Track sales pipeline health and ensure customer opportunities have defined next steps and owners
- Maintain visibility over key customer contacts and proposals
- Streamline internal administrative tasks to reduce routine executive workload by up to 30%
Requirements:
- 5+ years of experience in a high-level Executive Assistant, Operations Coordinator, or Business Performance role
- Experience supporting multiple executives or senior leadership teams
- Prior experience in engineering, mining, manufacturing, heavy industry, or technical operations environments
- Proven expertise in inbox management, decision preparation, drafting actionable options/recommendations, and calendar strategy
- Exceptional verbal and written communication skills
- Ability to interface confidently with external clients, commercial partners, and internal managers
- Ability to analyze operational bottlenecks
- Understanding of commercial sales pipelines
- Ability to identify business risks early
- High emotional intelligence and diplomacy to maintain management accountability while fostering collaborative internal relationships
Benefits:
- Remote work
- Full-time employment aligned with AU business hours
- Holidays aligned with AU holidays
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