Inventory Reconciliation Coordinator – Part-time
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Job Description
Part-time Inventory Reconciliation Coordinator reconciling 3PL warehouse inventory against NetSuite. Managing discrepancies, fulfillment postings, purchase order alignment, and escalations remotely from the Philippines.
Responsibilities:
- Review and triage daily inventory discrepancies between 3PL warehouse partners and NetSuite
- Work through automated reconciliation tasks received overnight and follow up on outstanding items
- Coordinate with warehouse teams to obtain supporting documentation and resolve discrepancies
- Create and update NetSuite records for clear-cut inventory reconciliation items
- Identify discrepancies with potential financial impact and escalate them to the appropriate internal team
- Complete daily fulfillment posting activities
- Conduct a weekly purchase order (PO) alignment review
- Track multiple open reconciliation items across facilities and ensure timely follow-up
- Maintain accurate records and communicate updates to internal stakeholders
Requirements:
- Fluent written and spoken English
- Strong attention to detail and organizational skills
- Experience with inventory reconciliation, supply chain, logistics, warehouse operations, or a related function
- Experience with NetSuite or a similar ERP system, or the ability to learn new systems quickly
- Experience with ClickUp or a similar task management platform is a plus
- Good judgment when determining whether to resolve an issue independently or escalate it
- Comfortable managing multiple tasks and open items across different facilities
- Able to work independently during morning hours with a short daily team overlap
- Strong follow-through and accountability
- Experience working with 3PL warehouses
- Experience with NetSuite inventory or fulfillment processes
- Background in inventory control, order management, or supply chain operations
- Experience working with multiple warehouse or logistics partners
- Experience with purchase order reconciliation
Benefits:
- Remote work setup
- Part-time work arrangement
- Competitive compensation
- Paid Time Off and holidays
- HMO coverage, where applicable
- Gym allowance, where applicable
- Extra holiday pay
- Opportunity for increased hours as business volume grows
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