Manager, Executive Administration
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Job Description
Executive administration manager leading five EAs and supporting C-suite leaders at Life360. Setting executive-support processes, AI standards, travel operations, and team development.
Responsibilities:
- Manage a team of five Executive Assistants, providing ongoing coaching, feedback, and development through regular 1:1s
- Build and improve team processes, including shared playbooks, escalation paths, and standards for calendar management, travel, meeting preparation, and confidentiality
- Build and launch the EA career ladder and coach each EA toward the next level
- Set standards for AI use by the EA team, including tools, use cases, and boundaries requiring human judgment
- Define PTO and peak-period coverage, triage internal requests, assign work, and establish decision rights
- Manage hiring, onboarding, and performance across multiple time zones
- Own the playbook for offsites and events, including travel, agendas, budgets, and vendor management
- Personally plan for supported executives and travel 10–20% for team and leadership gatherings
- Own company-wide processes and platforms, including Navan
- Partner with executives to align time, focus, and energy with top priorities
- Serve as a trusted thought partner by shaping plans, synthesizing stakeholder input, and connecting work to organizational goals
- Prepare executives for meetings with materials, context, and agendas; track follow-ups and nudge stakeholders
- Build relationships with internal and external stakeholders and help shape leadership rituals
- Coordinate international and domestic travel and manage expenses
- Handle sensitive information with professionalism, discretion, and sound judgment
Requirements:
- 8+ years as an Executive Assistant supporting a CEO and/or multiple C-suite executives
- 3+ years of people management experience leading Executive Assistants or a similar team
- Track record of building or improving team processes (playbooks, workflows, standards) that raised quality and consistency
- Experience managing EAs across multiple time zones
- Experience working for a technology company
- Demonstrated judgment and discretion, including handling confidential and sensitive information with integrity
- Experience with use of AI tools in your own work, with a clear point of view on where AI output can and can’t be trusted for confidential and executive-facing material
- Experience scheduling across domestic and international time zones
- Expert in Google Suite, Slack, Navan, and Claude
- Quick to learn new tools, including AI and other key tools as identified
- Experience working for a publicly traded company
Benefits:
- Medical, dental, vision, life and disability insurance plans (100% paid for employees)
- Paid parental leave
- 401(k) plan with company matching program
- Mental Wellness Program & Employee Assistance Program (EAP) for mental well-being
- Generous time off: flexible PTO, companywide holidays throughout the year plus summer and winter shutdowns
- Learning & Development programs
- Equipment, tools, and reimbursement support for a productive remote environment
- Free Life360 Platinum Membership and Tile trackers
- Equity compensation in the form of Restricted Stock Units (RSUs)
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