Operations Coordinator
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Job Description
Operations Coordinator supporting Veridapt’s mining fuel-management platform from the Philippines. Coordinating field-service scheduling, compliance, mobilisation, projects and partner administration.
Responsibilities:
- Coordinate travel, accommodation, site access and mobilisation requirements for field teams and service partners across Australia
- Maintain scheduling calendars and update job management systems
- Communicate schedule changes proactively to technicians, customers and internal stakeholders
- Maintain safety documentation, training records, qualifications, inductions and compliance registers
- Coordinate scheduled works and follow up outstanding service-partner documentation
- Collate subcontractor hours and timesheets to support accurate invoicing and payroll
- Support fleet servicing and compliance records
- Coordinate parts stocking and replenishment with the Supply Chain team
- Assist with project schedules, forecasts, financial reporting, document control and project registers
- Coordinate incoming and outgoing project parts
- Keep customers and Project Managers informed of shipment progress, delivery dates and changes
- Identify opportunities to streamline administrative processes, improve data accuracy and increase efficiency
- Work with internal teams, service partners, subcontractors and customers across global operations
Requirements:
- At least 2 years' experience in operations coordination, scheduling, service coordination or administrative support, ideally within field services, maintenance, utilities or logistics
- A Certificate III/IV in Business Administration, Operations or a related discipline, or equivalent practical experience
- Strong organisational skills with the ability to manage multiple priorities, competing deadlines and changing schedules
- Experience coordinating travel, mobilisation, site access or field service activities
- Familiarity with scheduling or maintenance management systems such as Mitti, or comparable platforms
- Experience using safety and compliance systems such as SafetyCulture, or similar QHSE platforms
- Excellent attention to detail and commitment to accurate record-keeping and data management
- Strong written and verbal communication skills in English
- Confidence working across multiple systems and coordinating with different teams and stakeholders
- Full working rights or a valid visa to work in the Philippines
- Experience supporting compliance, audit documentation, subcontractor administration or project coordination would be highly regarded
- Familiarity with NetSuite, travel booking platforms or customer site access systems would be advantageous
- Application must be submitted in English
Benefits:
- Genuine remote working from home in the Philippines
- Company laptop provided
- Team lunches and events around Metro Manila
- PHP 13,500 remote work setup allowance
- PHP 5,000 annual wellbeing allowance
- PHP 4,000 monthly allowance to supplement the cost of private health insurance for you and your family
- Two paid VERI GOOD Days each year
- Enhanced paid parental leave (2–4 weeks in addition to legislated entitlements)
- Coaching and counselling through the Employee Assistance Program
- PHP 20,000 employee referral payment
- Ongoing learning and development through virtual and in-person training
- Opportunity to work with innovative technology making mining operations safer, smarter and more sustainable
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