Operations Coordinator
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Job Description
Operations Coordinator mobilizing employees, training, and compliance for Fuelfix’s Australian energy-management client. Managing travel, inductions, records, and safety processes.
Responsibilities:
- Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation
- Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance
- Manage the company training matrix, including training, medicals, and recordkeeping
- Lead process improvement initiatives to streamline mobilization and training procedures
- Develop an understanding of company capabilities, capacity, and services
- Comply with HSEQ policies, procedures, and instructions
- Conduct task risk assessments using tools such as Take5 and JSA
- Report hazards, incidents, near misses, and non-conformances promptly
- Participate in training, HSEQ consultations, and continuous improvement initiatives
- Use required PPE, maintain fitness for work, and promote a safe workplace
- Work respectfully with colleagues and customers
- Maintain confidentiality and integrity of business information
- Stop work and report potential safety risks when identified
- Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines
Requirements:
- Experience mobilizing team members in the resource sector and responding to customer needs in a fast-paced environment
- Experience managing training, including scheduling and recordkeeping
- Familiarity with client onboarding, compliance, and induction platforms
- Proficiency with Microsoft Office, including SharePoint, Word, and Excel
- Adaptable to client requirements and portals
- Process-driven mindset and strong attention to detail
- Strong teamwork, communication, and relationship-building skills
- Flexible, calm under pressure, and committed to accuracy and customer service
- Willingness to learn new skills and participate in training as required
- Compliance with HSEQ policies, procedures, and instructions
- Ability to conduct task risk assessments using Take5 and JSA
- Ability to comply with the Organization's Information Security Management System (ISMS)
Benefits:
- Highly competitive salary – paid weekly
- HMO enrollment on commencement
- Additional HMO dependents added each year of service
- 20 vacation days per year
- 7 sick days
- Annual performance bonuses and incentives
- Annual salary reviews and increases
- Free cooked rice, snacks and hot drinks
- Company polo shirts provided
- Fantastic, bright and cheerful open-plan work environment
- Prestigious clients and highly professional and friendly co-workers
- Work from home or the office – you choose
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