Finance and Operations Manager
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Job Description
Finance and Operations Manager overseeing finance, HR, compliance, and administration for Mothers Out Front’s nonprofit climate justice movement. Fully remote across the U.S.
Responsibilities:
- Oversee day-to-day administrative, human resources, and financial operations
- Administer the operations technology stack, including Google Drive, project management, password management, and device management systems
- Maintain strong data security practices
- Manage contracts, insurance policies, renewals, equipment, mailbox, subscriptions, and vendor relationships
- Develop and maintain organizational policies and procedures
- Support reporting on key metrics through the data dashboard and OKR tracker
- Support monthly and year-end close by ensuring transactions and receipts are recorded accurately and on time
- Coordinate audits, Form 990, tax filings, and 1099 preparation
- Support annual budgeting and track spending against the approved budget
- Monitor cash flow and keep the CFO informed of upcoming bills and receipts
- Track grant, lobbying, and 501(c)(4) spending and allocations
- Support preparation of grant financial reports
- Provide operational context for board financial reports
- Administer the credit card program and support banking relationships
- Uphold internal controls and nonprofit accounting compliance
- Maintain finance policies and the finance handbook
- Oversee accounts payable through Bill.com
- Prepare and send invoices and track payments with the Development team
- Coordinate recruiting, onboarding, and offboarding
- Administer benefits and time off and coordinate payroll
- Maintain personnel files, employee handbook, and job descriptions
- Support employment-law compliance
- Coordinate performance reviews and professional development
- Serve as a first point of contact for employee questions and concerns
- Support administration of the collective bargaining agreement
- Track state and federal nonprofit reporting requirements and deadlines
- Help identify and reduce organizational risk
Requirements:
- At least 6 years of experience in nonprofit operations, finance, or administration
- Hands-on experience managing accounts payable and receivable
- Experience tracking spending against budgets
- Experience working alongside a CFO, accountant, or outside bookkeeper
- Familiarity with restricted grants, grant reporting, and allocating spending across 501(c)(3) and 501(c)(4) entities highly desirable
- Working knowledge of HR administration, including recruiting, onboarding, benefits, payroll processing, and personnel records
- Strong organizational and project management skills
- Demonstrated ability to manage competing priorities and deadlines
- Ability to build, document, and improve processes and policies
- Experience administering technology systems and vendors
- Ability to learn new software quickly
- Sound judgment and ability to handle confidential financial and personnel information
- Demonstrated problem-solving skill and resilience
- Excellent written and verbal communication skills
- Ability to explain financial, HR, and compliance processes clearly
- Ability to build relationships with people from diverse backgrounds
- Commitment to social justice, diversity, and inclusion
- Ability to travel up to 2 times per year for staff gatherings and organizational events
- Ability to work occasional nights and weekends as needed
Benefits:
- Health, vision, and dental coverage
- 401(k) plan
- Flexible spending plan
- Paid vacation
- Paid holidays
- Paid sick days
- Support for remote work set-up
- Ongoing training opportunities
- Supportive and collaborative setting
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