Payroll Manager
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Job Description
Manager overseeing payroll processing for a mid-size multi-state organization with adherence to regulations. Collaboration with HR and Finance for payroll integrity and compliance.
Responsibilities:
- Oversee and process full‑cycle payroll on a bi-weekly basis, including review, auditing, approval, and submission.
- Ensure payroll is processed accurately and on time in compliance with company policies and applicable federal, state, and local regulations.
- Review and approve payroll timecards, pay adjustments, deductions, earnings codes, and leave balances.
- Calculate, maintain, and reconcile payroll control totals to ensure accuracy across payroll cycles and reports.
- Issue and reconcile manual payroll checks for off‑cycle or non‑standard payments as needed.
- Ensure compliance with federal and state wage and hour laws, including overtime, exempt/non-exempt classifications, minimum wage, and paycheck timing requirements.
- Reconcile gross wages, withholdings, and employer taxes for weekly, quarterly, and annual payroll reporting.
- Coordinate quarterly and annual tax filings, including W-2 preparation and distribution.
- Partner with Finance and third-party vendors to reconcile payroll tax filings, fringe benefit reporting, and audit requests.
- Maintain payroll records and documentation related to timekeeping, pay eligibility, and leaves.
- Investigate and resolve payroll variances, discrepancies, and employee inquiries in a timely manner.
- Supervise, train, and cross‑train payroll staff to ensure coverage, consistency, and adherence to procedures.
- Develop and maintain standard operating procedures (SOPs) for payroll processes and controls.
- Collaborate with HR, Benefits, Accounting, and Operations to ensure payroll accuracy related to employee lifecycle events.
- Escalate complex or uncommon issues to senior leadership or systems partners as appropriate.
Requirements:
- 5+ years of experience using ADP Workforce Now strongly desired.
- Associate degree in Accounting, Finance, or a related field preferred (bachelor’s degree a plus). Relevant experience may be accepted in place of formal related degree.
- 3–5 years of hands‑on experience in full‑cycle payroll processing for a mid‑size, multi‑state organization, including tax regulations and compliance requirements.
Benefits:
- Equal opportunity and affirmative action opportunities
- Commitment to diversity and inclusion
- Accommodations for disabilities and religious needs
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