People Operations Associate
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Job Description
People Operations Associate managing and maintaining core HR systems at Vanta. Ensuring data integrity and supporting company-wide People programs.
Responsibilities:
- Manage and maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.). You’ll be the go-to expert on how our systems function and how to scale them with the company.
- Own the accuracy, confidentiality, and integrity of employee data. Build and maintain automated reports and dashboards to surface insights for stakeholders across People, Finance, and other teams.
- Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes.
- Support company-wide People programs (performance reviews, engagement surveys, onboarding, etc.) through effective systems design, setup, and documentation.
- Ensure system configurations and data meet compliance requirements (e.g., I-9s, 401k audits, employment verifications). Lead audit data pulls and documentation support.
- Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and care.
Requirements:
- 2-3 years’ experience in People Ops or similar (such as Recruiting Ops) at a high growth environment
- Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
- Excellent attention to detail and a strong sense of data integrity
- Ability to build scalable systems and automate repetitive processes using tools and integrations
- Comfortable managing sensitive data with a high degree of discretion and confidentiality
- Strong problem-solving skills, operational rigor, and project management chops
- Clear, effective written and verbal communication — able to collaborate across teams
- Experience in high-growth or fast-paced environments is a plus
- Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly
- Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.
Benefits:
- Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
- 16 weeks fully-paid Parental Leave for all new parents
- Health & wellness stipend
- Remote workspace, internet, and cellphone stipend
- Commuter benefits for team members who report to the SF and NYC office
- Family planning benefits
- Matching 401(k) contribution with immediate vesting
- Flexible PTO policy, plus 80 hours of Sick Time
- 11 company-paid holidays
- Virtual team building activities, lunch and learns, and other company-wide events!
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