Personal Assistant
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Job Description
Remote part-time administrative assistant supporting a medical business’s operations. Managing records, compliance renewals, customer queries, meetings, travel, events, and HR paperwork.
Responsibilities:
- Maintain filing systems and document repositories, ensuring records are accurate, up to date, appropriately archived, and easily retrievable
- Maintain tracking registers for company licences, certificates, and registrations
- Monitor renewal dates, collect and submit required documentation, follow up on internal actions, and archive evidence of completed renewals
- Monitor incoming customer queries, route them to appropriate personnel, track outstanding items, and escalate unresolved or sensitive matters to management
- Coordinate company calendars, assist with internal announcements and news, maintain communication platform displays, and support internal events or meetings
- Attend required meetings, record and distribute minutes, prepare agendas and supporting documentation, and track action items through to completion
- Arrange business travel logistics, including transport, accommodation, and itineraries
- Assist with organising workshops, training sessions, catering, and venue logistics
- Assist with employee record maintenance and support general staff queries
- Coordinate basic onboarding and offboarding paperwork and escalate complex HR matters to management
- Provide ad-hoc administrative support across departments
- Maintain a professional office environment and recommend process improvements to enhance administrative efficiency
Requirements:
- Demonstrated experience in office administration or operational support
- Strong organisational, record-keeping, and document management capabilities
- Proven ability to track compliance deadlines and manage administrative registers
- Professional written and verbal communication skills
- Experience taking and distributing accurate meeting minutes
- Basic administrative experience supporting HR paperwork, onboarding, or offboarding processes
- Experience arranging business travel itineraries and event logistics (desirable)
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