Procurement Coordinator
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Job Description
Procurement Coordinator supporting compliant purchasing, contracts, reporting, and supplier onboarding for Circular Action Alliance. Partnering with Finance, Legal, Operations, and external suppliers across U.S. state programs.
Responsibilities:
- Support procurement intake and workflow management across multiple state programs
- Assist stakeholders with procurement policies, procedures, and purchasing requirements
- Monitor procurement requests for compliance with organizational policies and approval requirements
- Maintain procurement documentation, records, and audit-ready files
- Streamline procurement processes and improve user experience
- Support procurement standard operating procedures, job aids, and knowledge base resources
- Support contract intake, routing, execution, repository management, reporting, and records maintenance
- Monitor contract expiration and renewal dates and coordinate complete contract documentation
- Collect, maintain, and validate procurement data for reporting, analytics, and compliance
- Maintain procurement data and reporting tools and support audits and data requests
- Support supplier onboarding, documentation collection, banking verification, and onboarding workflows
- Track supplier onboarding status and communicate progress to internal stakeholders
- Liaise between Procurement, Finance, Legal, Program Operations, and suppliers
- Follow up on open requests and respond to procurement-related inquiries
- Support procurement training sessions, office hours, communications, special projects, and strategic initiatives
- Report to the Procurement Director, Finance and Accounting
Requirements:
- Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or a related field, or 7+ years of related experience
- 2+ years of experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative support
- Experience working within ERP systems such as Workday, SAP, Oracle, or similar platforms
- Strong analytical, organizational, and problem-solving skills
- Proficiency in Microsoft Excel, Word, PowerPoint, and Teams
- Excellent verbal and written communication skills
- Preferred: experience supporting procure-to-pay (P2P) processes
- Preferred: experience with supplier onboarding and vendor management
- Preferred: experience with contract lifecycle management systems such as Ironclad
- Preferred: experience with procurement reporting, KPI development, and compliance monitoring
- Preferred: experience in a nonprofit, regulated, or multi-state operating environment
- Preferred: familiarity with Extended Producer Responsibility (EPR) regulations, Producer Responsibility Organizations (PROs), or environmental compliance programs
Benefits:
- Remote work in the United States of America
- Occasional travel for team offsites, stakeholder meetings, or organizational planning sessions
- Periodic in-person engagement for candidates in the Cincinnati, OH or Atlanta, GA areas
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