Procurement Specialist
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Job Description
Procurement Specialist support day-to-day procurement operations at Glass Roots Construction. Focusing on vendor onboarding, compliance, and documentation management.
Responsibilities:
- Support the full lifecycle of subcontractor and vendor onboarding, ensuring all necessary documentation are collected and verified.
- Track and manage subcontractor Certificates of Insurance (COIs); record maintenance, and basic compliance management.
- Maintain accurate information across procurement and vendor management systems.
- Analyze data and market trends to make informed purchasing recommendations and decisions.
- Support and maintain vendor relationships, building and maintaining strong vendor and subcontractor partnerships.
- Review terms and conditions and identify, evaluate and negotiate favorable terms to align with company goals and standards.
- Source and evaluate new subcontractors and vendors.
- Review and prepare initial drafts and formatting of SOWs and RFP/RFQs documentation for Director of Procurement review.
- Prepare bid and proposal analysis and make recommendations based on bid priorities.
- Ensure documentation is complete, organized, and prepared for review and/or assist in gathering any requirements from internal stakeholders or subcontractors/ vendors.
- Support basic reporting for spend tracking, subcontractor and vendor counts, and contract status.
- Identify gaps or inconsistencies related to procurement, subcontractor/vendor relations and escalate for resolution.
- Partner with Finance and Operations to support day-to-day workflow needs, such as closing out open projects, reconciling invoices, and assisting with material tracking, purchasing, and spending.
- Support internal teams with vendor, contract, and documentation process questions.
- Provide administrative and data support to enable strategic procurement initiatives.
Requirements:
- 1–2+ years of experience in an administrative, operations, or procurement support role.
- Strong organizational skills and high attention to detail.
- Direct experience and competency reviewing and drafting legal terms and conditions
- Familiarity with construction terminology or relevant industry is a plus.
- Ability to manage multiple tasks with follow-through and accuracy.
- Comfort working with spreadsheets leveraging formulas and lookups for analysis.
- Ability to learn procurement systems and processes quickly.
- Clear written and verbal communications and collaborative mindset.
Benefits:
- 10% Bonus
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