Project Administrative Office Engineer
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Job Description
Project Administrative Office Engineer supporting Turner & Townsend’s commercial real estate programs. Coordinating documentation, schedules, reporting, governance, and project controls remotely.
Responsibilities:
- Provide advanced administrative support to operations, administration, and management for commercial real estate projects
- Support day-to-day program operations and administrative activities
- Support project management across budgets, schedules, procurement, quality, and risk for commercial real estate projects
- Maintain program documentation, records, correspondence, and project files
- Ensure project data integrity and documentation accuracy, timeliness, and coordination
- Coordinate meetings, workshops, briefings, stakeholder engagements, and site visits
- Prepare agendas, capture meeting minutes, and track action items through completion
- Assist with team-member onboarding and distribution lists
- Track project progress against goals, objectives, budgets, and timelines; report status and variances
- Assist with action plans to meet objectives, budget, and schedule
- Coordinate with program controls disciplines, program delivery, and the Delivery Director
- Prepare and coordinate delivery schedules
- Facilitate communication across projects and program domains
- Support executive presentations and briefing materials
- Maintain program repositories, document libraries, and records management systems
- Ensure version control and coordinate document reviews, approvals, and distribution
- Support compliance with documentation standards, governance processes, and applicable SOX controls
- Lead by example and model company RISE values
- Perform other duties as assigned
Requirements:
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
- Bachelor's Degree preferred with 2+ years of relevant experience
- At least 2 years of experience in construction project management
- Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams
- Experience working with Kahua is a plus
- Experience preparing reports, meeting minutes, and executive-level presentations
- Ability to manage multiple priorities with minimal supervision
- Previous AEC experience preferred, including construction project management, owner's representative, or project management experience for commercial projects
- Familiarity with project management methodologies and best practices required
- Ability to read and understand architectural drawings
- Knowledge of leases, contracts, and construction practices helpful
- Understanding of existing procedures and standards to solve slightly complex problems
- Ability to analyze possible solutions using technical experience and apply appropriate judgment and precedents
- Strong interpersonal skills with an inquisitive mentality
Benefits:
- Remote work
- Flexible working environment
- Work-life balance
- Equal opportunity and inclusive workplace
- Confidential handling of applicant information
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