Project Administrative Office Engineer
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Job Description
Project Administrative Office Engineer supporting Turner & Townsend’s commercial real estate projects across the United States. Coordinating documentation, schedules, reporting, governance, and project controls remotely.
Responsibilities:
- Provide advanced administrative support to operations, administration, and management for commercial real estate projects
- Support day-to-day program operations and administrative activities
- Support project management across budgets, schedules, procurement, quality, and risk for commercial real estate projects
- Maintain program documentation, records, correspondence, and project files
- Ensure project data integrity and accurate, timely documentation
- Coordinate meetings, workshops, briefings, and stakeholder engagements
- Prepare agendas, capture meeting minutes, and track action items through completion
- Assist with team member onboarding and distribution lists
- Track project progress against goals, objectives, budgets, and timelines
- Report status and variances and assist with action plans
- Coordinate with program controls disciplines, program delivery, and the Delivery Director
- Prepare and coordinate delivery schedules
- Facilitate communication across projects and program domains
- Support executive presentations and briefing materials
- Maintain program repositories, document libraries, and records management systems
- Ensure version control and coordinate document reviews, approvals, and distribution
- Coordinate site visits, surveys, and site preparations
- Support compliance with documentation standards and account governance processes
- Model company RISE values and explain complex information clearly
- Adhere to applicable SOX control responsibilities
- Perform other duties as assigned
Requirements:
- Currently authorized to work in the United States without visa sponsorship now or in the future
- Bachelor's Degree preferred with 2+ years of relevant experience
- At least 2 years of experience in construction project management
- Combination of experience and education considered instead of a degree
- Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams
- Experience preparing reports, meeting minutes, and executive-level presentations
- Ability to manage multiple priorities with minimal supervision
- Previous AEC experience preferred, including construction project management, owner's representative, or commercial project management experience
- Familiarity with project management methodologies and best practices required
- Ability to read and understand architectural drawings
- Knowledge of leases, contracts, and construction practices helpful
- Ability to analyze possible solutions using technical experience and appropriate judgment
- Strong interpersonal skills and an inquisitive mentality
- Experience working with Kahua is a plus
Benefits:
- Remote work arrangement
- Flexible working environment
- Work-life balance
- Equal opportunity and inclusive work environment
- Opportunity to affect change
- Confidential handling of information
- No recruitment fees for candidates
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