Project Assistant – Ecommerce, Shopify
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Job Description
Project Assistant supporting project management team in ecommerce and Shopify operations. Coordinating tasks, managing timelines, and ensuring execution followed properly in remote LATAM.
Responsibilities:
- Schedule client meetings and send calendar invites
- Coordinate launch timelines and reminders (Slack, ClickUp, Calendar)
- Follow up on overdue tasks and report status to PMs
- Ensure tasks are assigned to the correct owners (including QA)
- Send templated client progress notifications (e.g., content live, delays)**
- Build and maintain content mapping sheets
- Gather and organize client-provided assets
- Upload and update content in Shopify (products, collections, pages, menus, metafields)
- Set up redirects, tagging, and basic backend configurations
- Ensure live theme content matches approved updates**
- Clean up completed ClickUp tasks
- Monitor design and development progress
- Flag blockers or skipped QA steps
- Conduct checklist-based implementation reviews
- Support structured documentation efforts****
- Draft documentation using templates
- Summarize Figma comments
- Conduct structured research tasks
- Take detailed notes during sprint or client calls**
Requirements:
- 2+ years in a virtual assistant, ecommerce operations, or project support role
- Hands-on Shopify backend experience
- Experience with project management tools (ClickUp, Asana, Monday, etc.)
- Strong written English communication skills
- High attention to detail
Benefits:
- What We’re Looking For****Required Experience:**
- 2+ years in a virtual assistant, ecommerce operations, or project support role
- Hands-on Shopify backend experience
- Experience with project management tools (ClickUp, Asana, Monday, etc.)
- Strong written English communication skills
- High attention to detail**
- Nice to Have:**
- Agency experience
- Familiarity with Figma
- Experience supporting multiple stakeholders simultaneously**
- What Makes Someone Successful in This Role**
- You love checklists and process
- You proactively flag issues instead of waiting
- You are extremely detail-oriented
- You are comfortable executing without needing constant direction
- You know when to escalate
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