Project Coordinator
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Job Description
Project Coordinator in charge of project administration for engineering/construction at Ulteig. Maintaining project controls and documentation while supporting project teams in Lifeline Sectors.
Responsibilities:
- Complete project setup, maintenance, and closeout within the system of record.
- Provide administrative support for contract management, including reviewing and tracking contract deliverables.
- Facilitate communication between project teams and clients to ensure smooth project operations.
- Assist Project Managers and other stakeholders with general responsibilities and tasks as delegated.
- Support the project team by coordinating meetings, workshops, and other project-related activities.
- Identify and track potential project risks to support the Project Manager in Risk Management.
- Prepare and distribute project documentation, including meeting minutes, status reports, and presentations.
- Maintain organized records of project documents, ensuring all stakeholders have access to the latest information.
- Effectively initiate and implement process changes as necessary.
- Support administration of project contracts (including subcontracts) and change orders.
- Support the project manager in preparation and management of project schedules, budgets, and financial reports within our Lifeline Sectors.
- Proactively identify potential project issues regarding schedule, scope, and budget and work with the project team to implement a risk management strategy.
- Maintain project schedule and budget updates throughout the lifecycle of the project.
- Proactively identify work assignments that need to be completed.
- Build relationships with the project team to help build coordination and communication.
- Support development of team members as it relates to exceptional client service delivery.
- Assist in the quality review in support of the project controls teams.
- Adhere to Ulteig governance policies and procedures for project success.
Requirements:
- Bachelor’s degree in Business Administration, Project Management, Engineering, Construction Management, or related field, or equivalent experience.
- 2-3 years of experience in project administration or a related role, preferably working on engineering projects.
- Intermediate understanding of project management and project controls.
- Microsoft Dynamics (Finance & Operations) experience preferred.
- Planview AdaptiveWork/Clarizen experience preferred
- Strong analytical and problem-solving skills.
- Proficiency in project management software (e.g., MS Project, Primavera, Planview Adaptive Work).
- CAPM certification preferred.
- Must have authorization to work permanently in the U.S or Canada.
- Must be able to travel to the US and Canada.
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
Benefits:
- Flexible Workplace
- Employee Ownership
- Competitive Pay
- Comprehensive Benefits Package
- Collaborative Environment
- Innovative Culture
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