Project Coordinator
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Job Description
Project Coordinator providing full-time administrative and logistical support for a federal government contract. Ensuring smooth operations by managing schedules, tracking deliverables, and maintaining documentation.
Responsibilities:
- Provide full-time administrative and logistical support, ensuring efficient coordination across project teams and stakeholders.
- Schedule and coordinate all team meetings, working sessions, and governance forums, ensuring appropriate attendance, agendas, and follow-ups.
- Maintain and manage action item logs, ensuring timely tracking, updates, and closure of tasks and decisions.
- Support development and maintenance of project plans and schedules, including updates to milestones, dependencies, and delivery timelines.
- Use Confluence and Jira to manage project documentation, track work items, and support Agile delivery processes.
- Develop and maintain documentation and collaborative content using Google Docs and Google Workspace tools.
- Assist with onboarding of new resources, particularly those supporting CMS contracts, ensuring access, documentation, and orientation materials are complete.
- Support risk and issue tracking, including logging, updating, and escalating program risks and blockers as needed.
- Prepare and distribute status reports, summaries, and updates for internal teams and government stakeholders.
- Support technical document review and editing, including grammar checks, formatting consistency, and clarity improvements for program documentation.
- Coordinate with project managers, product owners, technical teams, and stakeholders to ensure alignment on deliverables and timelines.
- Maintain organized records of project artifacts in accordance with federal documentation and compliance requirements.
Requirements:
- Bachelor’s degree in Business Administration, Project Management, Information Systems, Communications, or related field (or equivalent experience).
- 4+ years of experience in project coordination, project support, or program administration roles.
- Experience working in federal government contracting environments, preferably supporting CMS or healthcare-related programs.
- Demonstrated experience supporting project plans, schedules, and delivery tracking in complex environments.
- Proficiency with Jira and Confluence for Agile project tracking and documentation management.
- Strong experience using Google Workspace tools (Docs, Sheets, Drive, Calendar) for collaboration and documentation.
- Experience supporting CMS contract onboarding processes, including resource setup, documentation access, and compliance requirements.
- Familiarity with Agile or SAFe environments.
- Experience with risk and issue tracking, including maintaining logs and supporting mitigation follow-up.
- Experience preparing and distributing status reports and executive summaries.
- Experience supporting technical reviews, editing, and documentation quality assurance.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in documentation and tracking.
- Ability to work effectively in fast-paced, deadline-driven environments.
- Strong interpersonal skills and ability to coordinate across multiple teams and stakeholders.
- US Citizenship or Permanent Residency required.
- Must reside in the Continental US.
- Depending on the government agency, specific requirements may include public trust background check or security clearance.
Benefits:
- health care
- dental
- vision
- life insurance
- 401(k)
- paid time off including PTO, holidays, and any other paid leave required by law
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