Registry Manager
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Job Description
Manage cancer registry operations while ensuring compliance with CoC standards. Oversee monitoring, staff management, and reporting for optimal service delivery.
Responsibilities:
- Provide remote management to include but not limited to: supervision, evaluation and monitoring of colleagues assigned to the project
- Maintain contracted service levels for core registry functions (i.e. abstracting, case-finding and follow-up) according to CoC and state standards
- Timely completion of the organization’s data requests
- SAR support related to Cancer Registry
- Provide information when requested for the annual report and studies
- Manage and support the cancer registry operations and ongoing compliance of Registry related CoC standards
- Meet all Service Level Agreements and client’s expectations
- Ongoing monitoring of operations to identify any workflow improvements to centralize, standardize and streamline activities within the cancer registry
- Ability to solve problems and make recommendations to support Registry functions
- Coordinate all Cancer Registry activities for the organization including abstracting, case-finding, follow-up, data submission and reporting
- Assign work assignments and activities to staff and monitor completion
- Provide abstracting assistance as necessary to meet service levels for CoC and State timeliness requirements
- Assist the Cancer Committee and/or Performance Improvement department in planning and conducting Quality Improvement and Enhancement Studies
- Prepare and maintain the Policy & Procedure Manual of the Cancer Registry on an annual basis
- Supervise the daily workflow, colleague schedules, productivity reports and timecards
- Manage all Cancer Registry staff
- Complete all counseling, disciplinary action and performance evaluations for all direct report colleagues according to the timeframes established
- Submit data according to required timelines to the State Central Registry and CoC - National Cancer Data Base and RCRS
- Provide orientation, on-the-job training and/or retraining to ensure operational efficiency
- Participate in the interview process for all new on-site or remote hires
- Monitor weekly productivity of Cancer Registry Staff to ensure that productivity and quality standards are maintained
- Complete status reports to designated senior leadership according to established timeframes
- Participate in monthly project calls, conference calls and meetings, which may include presenting education topics and trends in oncology
- Interface with various departments to ensure that cancer-related information is available for the Cancer Registry
Requirements:
- Certified ODS and minimum of 5 to 7 years varied experience in Cancer Registry
- Experience requires prior management experience of at least 5 years
- Previous experience as a consultant is preferred
- Knowledge of the current Commission on Cancer Program Standards
- Extensive experience with FORDS/STORES; Collaborative Staging; AJCC Staging
- Knowledge of North American Association of Central Cancer Registries Standards
- Knowledge of specific State-reporting requirements
- Knowledge of all 2018 data collection changes across all standard setters
- Direct experience with ACoS survey under current standards
- Proficient with various Cancer Registry Software Systems – i.e. Metriq; Oncolog; ERS, Rocky Mountain; CNext; AbstractPlus
- Experience in cancer data report generation and statistical analysis
- Hands-on abstracting experience with 1.35 cases per hour productivity and 95% accuracy rate
- Ability to communicate effectively in a variety of settings including with colleagues, medical staff, other hospital departments
- Ability to travel as needed
- Knowledge of MS Office including Word, Excel, and PowerPoint
- Ability to use various email applications
- Certified Oncology Data Specialist (ODS) and active membership in the national and/or local cancer registrar association
Benefits:
- Savista’s Compliance Program by adhering to policies and procedures pertaining to HIPAA, FDCPA, FCRA, and other laws applicable to Savista’s business practices
- Becoming familiar with Savista’s Code of Ethics
- Attending training as required
- Notifying management or Savista’s Helpline when there is a compliance concern or incident
- HIPAA-compliant handling of patient information
- Demonstrable awareness of confidentiality obligations
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