Transport Administration Officer
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Job Description
Transport Administrator supporting Bulk Transport through data entry and invoicing tasks. Coordinating with teams and ensuring compliance for effective transport operations.
Responsibilities:
- The Transport Administrator is responsible for supporting the Bulk Transport operations through accurate data entry, invoicing support, records management, and coordination across internal teams, drivers, customers, and regulatory bodies.
- Daily data entry into the Translogix system, including processing driver run sheets, PODs, weighbridges, and SPA documentation
- Identify and liaise with drivers and operations teams to resolve discrepancies or uncertainties
- Process daily invoicing and creditor invoices for the Bulk Transport department
- Assist with job bookings and raising consignment notes
- Maintain accurate and up-to-date records within company systems
- Liaise with customers and external stakeholders to support invoice processing and service delivery
- Provide administrative support across transport operations as required
- Support compliance requirements, including internal audits and financial audit preparation
- Assist during team absences to ensure business continuity
- Promote and support company commitment to Zero Harm and workplace safety principles
- Other position-level duties as they arise
Requirements:
- Relevant qualification in Administration, Business, Logistics, or related field (Diploma or Bachelor’s degree preferred but not essential)
- 3-5+ years’ experience in an administrative, transport, logistics, or accounts-related role
- Experience in transport, warehousing, or logistics industries highly regarded
- Strong data entry accuracy and attention to detail
- Experience processing invoices and handling financial documentation
- Proficiency in Microsoft Office Suite
- Experience with transport management systems (Translogix or similar) desirable
- Strong problem-solving and analytical capability
- Ability to communicate professionally with internal and external stakeholders
- Organised with the ability to manage multiple priorities
- Commitment to workplace safety and compliance standards
- Ability to work independently in a remote support capacity
Benefits:
- Work from home
- Mon - Fri: 7:00 AM – 4:00 PM PHT (*adjustments will be made for daylight saving time*)
- HMO with 1 free dependent and medical reimbursements
- Government-mandated benefits
- Work from home allowances
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
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